Role & responsibilities To support ASME Professional Section

SLT Coordination & Engagement

- Coordinate SLT onboarding, volunteer documentation, and engagement activities.
- Track annual plans, section progress, and updates across 60+ volunteers.
- Consolidate SLT feedback and coordinate follow-up support.

Outreach & Partnership Coordination

- Manage speaker, industry, and institutional outreach, including invitations and follow-ups.
- Support membership growth through college and industry engagement initiatives.
- Maintain outreach, partnership, and speaker databases while supporting promotional campaigns.

Automation & AI Enablement

- Support workflow automation using Air table, Power Automate, Forms, and Teams.
- Leverage AI tools for communications, reporting, meeting summaries, and documentation.
- Develop SOPs and identify opportunities to improve operational efficiency through automation.

Supporting Responsibilities

- Maintain section trackers, dashboards, and data accuracy.
- Support event registrations, attendee management, and periodic reporting.
- Compile newsletters and After-Activity Reports (AARs) to capture outcomes and best practices.

To support Student Section

Coordination and handholding support

- Coordinate the establishment and activation of current Student Sections.
- Maintain records, compliance documents, and section status updates.
- Support Faculty Advisors and Student Leaders in section operations.

Leadership & Volunteer Engagement

- Onboard and support Student Leadership Teams (SLTs).
- Track section activities, goals, and leadership transitions.
- Facilitate regular communication with volunteers and advisors.

Membership & Outreach

- Conduct outreach to colleges, faculty, and student groups.
- Drive student membership acquisition and engagement initiatives.
- Follow up on leads to support Student Section growth.





Event & Programme Coordination

- Coordinate workshops, technical talks, webinars, and competitions.
- Liaise with speakers, institutions, and industry partners.
- Support event planning, promotion, and post-event reporting.

Communication & Marketing

- Prepare and distribute promotional content and emailers.
- Support social media and student engagement campaigns.
- Maintain outreach databases and communication records.

Reporting & Process Management for both the section operation

- Automation assistant: Help build and maintain workflows across Airtable, Power Automate, Forms, and Teams under supervision.
- Applied AI: Use AI tools (e.g., Copilot) to draft mailers, summarize meeting minutes, generate reports, and speed up routine documentation.
- Documentation: Help document SOPs and automation guides so processes remain repeatable and scalable, maintain Sections Monthly Progress Report, trackers etc.
- Provide regular progress updates and performance reports.
- Support process improvement,automation, and data accuracy.

Preferred candidate profile

- Minimum 2 years of relevant experience in programme coordination, volunteer engagement, community operations, events, or a related area.
- Bachelors degree in engineering, Management, or a related field.
- Strong written and verbal communication, interpersonal, and stakeholder-coordination skills.
- Proficiency in Microsoft Teams, Forms, and Excel, with the ability to learn and use Airtable.
- Demonstrated interest in AI tools, workflow automation, and process improvement.
- Organized, proactive, dependable, and able to manage multiple priorities and follow-ups.

Must have proficient knowledge in:

- Working knowledge of Power Automate, Copilot, Canva, or event-management platforms.
- Understanding of volunteer management, community engagement, programme coordination, and data-handling requirements.

📌 Coordinator ASME Sections (New Delhi)
🏢 American Society Of Mechanical Engineers
📍 New Delhi