Position: Celebrity Manager (manage celebrity engagements) | Location: Gurugram | Experience: 2+ years | Salary: Up to 50k | Contact: Gunjan- (phone hidden) (WhatsApp or Call)

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Position: Celebrity Manager (manage celebrity engagements)

Location: Gurgaon

Working Days: 6 days working

Timing: 10am to 7pm

Department: Celebrity Management & Events

Role Overview

We are looking for a proactive and highly organised Celebrity Manager who can independently manage celebrity engagements from the initial client inquiry to the successful completion of the campaign or event.

The candidate will be responsible for client coordination, celebrity negotiations, legal documentation, payment follow-ups, travel and hotel arrangements, event scheduling, award functions, and complete on-ground management.

Key Responsibilities

Client & Celebrity Coordination

- Understand client inquiries, campaign objectives, budgets, timelines, and celebrity requirements.
- Recommend suitable celebrities based on the brand, audience, location, deliverables, and available budget.
- Coordinate with celebrities, managers, agencies, and representatives for availability and commercials.
- Negotiate commercials, deliverables, usage rights, exclusivity, travel, accommodation, and payment terms.
- Maintain qualified communication between the client, celebrity team, vendors, and internal departments.

End-to-End Campaign Execution

- Manage celebrity endorsements, appearances, award functions, store launches, shoots, corporate events, and brand activations.
- Prepare and maintain detailed execution timelines and responsibility trackers.
- Coordinate scripts, event flow, stage activities, talking points, social media deliverables, and brand requirements.
- Ensure all approved deliverables are completed according to the agreement.
- Handle last-minute changes, delays, cancellations, and other execution-related issues.

Legal Documentation

- Prepare and coordinate confirmation emails, agreements, contracts, work orders, invoices, and NDAs.




- Clearly document deliverables, commercials, usage rights, exclusivity, cancellation terms, and payment schedules.
- Coordinate with legal and finance teams for contract review and approvals.
- Ensure all documentation is completed before the celebrity engagement or event.

Payment & Finance Coordination

- Track advance payments, balance payments, GST invoices, TDS deductions, reimbursements, and artist payments.
- Regularly follow up with clients for payment clearance as per agreed timelines.
- Coordinate with celebrity teams to collect invoices and banking documents.
- Maintain accurate commercial and payment records for every project.
- Ensure artist payments are processed without unnecessary delays.

Travel, Hotel & Hospitality Management

- Arrange celebrity flights, local transportation, hotel accommodation, airport transfers, security, and hospitality.
- Prepare complete celebrity itineraries containing flight details, hotel information, event timings, contact persons, and movement plans.
- Coordinate celebrity arrival, rehearsals, green-room requirements, stage entry, performance or appearance timing, and departure.
- Ensure hospitality arrangements follow the celebritys approved rider and preferences.

Event & On-Ground Management

- Remain present at the venue whenever required and manage the celebritys complete movement.
- Coordinate with event organisers, production teams, security, photographers, media teams, anchors, and backstage teams.
- Ensure the celebrity reaches the venue, stage, award ceremony, shoot, or appearance at the scheduled time.
- Manage award presentations, photo opportunities, meet-and-greets, press interactions, and brand engagements.
- Protect the celebritys time, comfort, reputation, and agreed scope of work.

Reporting & Relationship Management

- Share regular project updates with clients and internal management.
- Maintain a database of celebrities,



managers, commercials, availability, and previous engagements.
- Build long-term relationships with celebrity managers, talent agencies, vendors, and clients.
- Prepare post-event reports containing completed deliverables, photographs, videos, media coverage, and pending actions.
- Identify opportunities for repeat campaigns, endorsements, appearances, and long-term associations.

Required Skills

- Strong communication, negotiation, and relationship-management skills.
- Excellent planning, coordination, and problem-solving abilities.
- Understanding of celebrity endorsements, events, shoots, contracts, and digital usage rights.
- Ability to manage several projects and stakeholders simultaneously.
- Comfortable with payment follow-ups and commercial negotiations.
- Ability to work under pressure and resolve last-minute issues calmly.
- Willingness to travel and work during evenings, weekends, or irregular event hours.
- Working knowledge of Microsoft Office, Google Workspace, WhatsApp, CRM tools, and project trackers.
- Fluency in English and Hindi.

Preferred Experience

- Experience: 2- 5 years in celebrity management, talent management, events, influencer marketing, entertainment, or a related field.
- Existing relationships with celebrity managers and talent agencies will be an advantage.
- Prior experience managing celebrity appearances, shoots, award functions, or brand endorsements is preferred.

Key Performance Indicators

- Successful and timely completion of celebrity engagements.
- Accuracy and completion of agreements and documentation.
- Timely collection and processing of payments.
- Client and celebrity satisfaction.
- Effective budget and commercial management.
- Ability to handle emergencies and last-minute changes.
- Repeat business and relationship development.
- Maintenance of updated celebrity and commercial records.

Interested candidates can apply or share their updated CVs at [email protected]

Current Openings ( Naukri ) :

https://www.naukri.com/essvee-consultant-jobs-careers-123488705

Current Openings ( LinkedIn ) :

https://www.linkedin.com/company/essvee-consultants/posts/

Thanks & Regards,

Gunjan

(phone hidden)

(WhatsApp or call)

📌 Celebrity Manager (manage celebrity engagements) (Gurugram)
🏢 ESSVEE SERVICES
📍 Gurugram