Position: Admin Manager

Job Summary:
We are looking for an experienced Admin Manager to handle complete corporate office administration, facility management, vendor coordination, procurement, maintenance, and employee support. The candidate will be responsible for ensuring smooth, productive, and cost-effective day-to-day office operations.

Key Responsibilities:

1. Office Administration

- Manage complete day-to-day corporate office administration.
- Ensure smooth functioning of office facilities and infrastructure.
- Handle office seating, meeting rooms, housekeeping, pantry, and general requirements.
- Maintain administrative records and documentation.

2. Facility & Maintenance Management

- Manage office building, electrical, plumbing, civil, HVAC, fire safety, and other maintenance activities.
- Coordinate preventive and breakdown maintenance.
- Maintain and monitor AMC contracts for AC, electrical systems, lifts, fire equipment, generators, CCTV, pest control, etc.
- Ensure timely renewal of all AMCs and service contracts.

3. Vendor Management

- Identify, evaluate, negotiate, and manage vendors and service providers.
- Maintain vendor records, agreements, quotations, and invoices.
- Monitor vendor performance and ensure quality of services.
- Negotiate rates and ensure cost-effective procurement.

4. Procurement & Inventory

- Manage procurement of office stationery, furniture, pantry supplies, housekeeping materials, IT/non-IT assets, and other administrative requirements.
- Maintain proper inventory and stock records.
- Monitor consumption and ensure timely replenishment.
- Coordinate purchase orders, quotations, bills, and payments.

5. Security & Housekeeping

- Manage security guards, housekeeping staff, pantry staff, and other support staff.
- Monitor attendance, discipline, grooming, and performance.




- Ensure proper security procedures, visitor management, and access control.
- Ensure cleanliness and hygiene standards across the office.

6. Asset Management

- Maintain records of company assets, furniture, equipment, and office infrastructure.
- Conduct periodic physical verification of assets.
- Manage asset allocation, movement, repair, replacement, and disposal.

7. Compliance & Safety

- Ensure compliance with office safety and facility-related requirements.
- Maintain fire safety equipment and conduct periodic safety checks/drills.
- Coordinate with building management for statutory and safety requirements.
- Maintain required licenses, certificates, and compliance records.

8. Expense & Budget Management

- Prepare and monitor the administration budget.
- Control administrative expenses and identify cost-saving opportunities.
- Verify administrative bills, invoices, and service charges before processing.

9. Employee Support

- Handle employee requirements related to office facilities and administration.
- Coordinate for employee events, meetings, celebrations, travel arrangements, and other corporate activities when required.
- Provide administrative support to senior management.

10. Reporting

- Prepare regular MIS and reports related to expenses, vendors, inventory, AMCs, assets, maintenance, and office operations.
- Report administrative issues and major expenses to management.
- - HR Prajakta (phone hidden) [email protected]
- - Dealmoney Commodities Pvt Ltd.
- - Plot No. A356, Rd Number 26, CP Talav, Wagle Industrial Estate, Thane West, Thane, Maharashtra 400604
- - To know more about are group of companies please visit following website:-
- - https://www.dealmoneyonline.com/
- http://www.scandent.in/
- www.dealmoneyonline.com
- www.onelifecapital.in

📌 Opening For Administration Manager (Mumbai)
🏢 Dealmoney
📍 Mumbai