Job Purpose

- To handle all the work related to Front Office
- To manage the office workplace and surroundings
- Assist the Sr. Manager Administration

Main Accountabilities

- Receive, direct and relay telephone calls
- Greet and attend to visitors
- Direct the appropriate visitors and the field employees to the right staff member
- Maintenance of inward and outward mail (Courier)
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meetings, conferences and conference
- Make telephone calls wherever necessary as request by the departmental Heads
- Make preparations for Board, Business review and committee meetings
- Maintain an adequate inventory of office supplies
- Respond to public inquiries who come in person/ by phone to the office
- Manage AMC of equipments at office.
- Hotel booking when required
- Bill / Voucher Preparation related to admin
- Preparing Purchase Orders and GRN.
- Manage Calendars of meeting halls.
- Ensure the cleanliness of the office.

Experience and Qualifications

- Graduate (Secretarial / Administrative course preferred)
- Well versed with SAP
- Proficiency in MS office.
- Experience in Administration

📌 Front Office Executive - Contractual (Pune)
🏢 Fresenius Kabi
📍 Pune