Role Summary

- Co-ordinating project activities, milestones, and deliverables to ensure they align with project goal and objective
- Project Schedule, DPR and design approvals
- All expenses related to this project including site and engineer expenses
- Transformer, LT Panel, HT Panel, Aux Trafo, Integrated Panels quotes from vendor and prepare comparison for finalisation and PO release
- Release TALLY PO along with scope of work To get the design documents signed by the contractor
- DC, AC cable schedule to be signed by Contractor after completion of work.
- To provide request for the PO release to Purchase team in co-ordination with the manager
- To co-ordinate with procurement team for material delivery and despatch schedule
- Organise and schedule RFI to QC team and get the reports, get concurrence from Design manager Preparation of Material tracker sheet & Installation Progress report
- End to end statutory documentations along with the payments and follow ups
- To prepare the set of documents with all guarantee and warranty certificates, test reports, statutory receipts as per the check list for project handing over to customer

Key Roles and Responsibilities1. Project Accounts & Cost Coordination· Maintain accurate financial records for assigned ground mount projects. · Monitor project budgets, expenditures, commitments, and cost allocations.

· Track project-wise costs including materials, labour, equipment, transportation, subcontractors, and other site expenses.





· Assist in comparing actual project costs against approved budgets and forecasts.

- Invoice & Payment Processing· Coordinate the collection, verification, and processing of supplier and subcontractor invoices.

· Ensure invoices are supported by purchase orders, delivery notes, work completion certificates, and relevant approvals.

· Coordinate with procurement and project teams to resolve invoice discrepancies.

· Maintain payment trackers and follow up on pending approvals and payments.

- Vendor & Subcontractor Coordination· Maintain vendor and subcontractor account records.

· Coordinate with suppliers regarding invoices, payment status, statements of account, and outstanding balances.

· Assist in reconciliation of vendor accounts.

· Support the preparation and monitoring of subcontractor payment schedules.

- Project Documentation & Reporting· Maintain organized records of invoices, purchase orders, payment certificates, expense claims, and other financial documents.

· Prepare weekly and monthly project cost reports.

· Update project financial trackers and management reports.

Key Performance Indicators (KPIs)· Timely processing of invoices and payment documentation.

· Accuracy of project cost records.

· Timely completion of vendor and account reconciliations.

· Accuracy and timeliness of project financial reports.

· Percentage of costs recorded against approved budgets.

· Reduction in invoice discrepancies and processing delays.

· Timely follow-up and closure of outstanding financial documents.

📌 Solar Project Coordinator (Chennai)
🏢 Evolve Energy Group
📍 Chennai