Job Description
We are looking for a proactive, highly organized and commercially aware Executive Assistant to work closely with the Director across executive support, business networking, communication, conferences, events and administration.
Experience with a business chamber, industry association or networking organization - such as FICCI, CII, IACC, TiE, EO, Round Table or similar - will be preferred.
The role involves interaction with business leaders, CXOs, government officials and other senior stakeholders.
Key Responsibilities
Executive Office
- Manage calendar, meetings and appointments
- Prepare meeting briefs and track action points
- Ensure timely follow-ups and closure of commitments
- Coordinate travel and logistics
- Handle confidential information with discretion
Business Networking & Community
- Maintain relationships with members and stakeholders
- Support community engagement and membership growth
- Manage contact and member databases
- Coordinate with chambers, associations and business networks
- Support meetings and interactions with senior stakeholders
Events
- Coordinate meetings, networking events and conferences
- Manage invitations, guests, vendors and logistics
- Support VIP and stakeholder coordination
- Handle post-event follow-ups
Emails & Communication
- Manage and prioritize the Director's emails
- Draft professional correspondence
- Track important replies and commitments
- Assist with LinkedIn and skilled social media communication
Bills & Administration
- Receive and track bills and invoices
- Coordinate approvals and payments with Accounts
- Maintain expense and payment trackers
- Coordinate with vendors and service providers
Research & MIS
- Prepare basic research and briefing notes for meetings
- Maintain trackers and