Were looking for an Office Administration Manager to take complete ownership of the day-to-day functioning of our office.
This is a hands-on role for someone who is highly organised, proactive and detail-oriented, and enjoys making sure that everything around the office simply works — from vendors and housekeeping to inventory, couriers, travel, IT and banking coordination.
You will be the go-to person for all office administration and facilities-related requirements, ensuring the workplace is clean, well-stocked, efficient and ready for the team every day.
Key Responsibilities
1. Office & Facilities Management
- Own the day-to-day management and functioning of the office.
- Ensure the office is clean, organised, well-maintained and fully operational.
- Manage housekeeping, pantry, maintenance, repairs and other facility requirements.
- Coordinate with building management, landlords and external service providers.
- Identify and resolve office-related issues proactively.
2. Vendor Management
- Manage relationships with all office vendors and service providers.
- Negotiate rates, coordinate renewals and ensure timely delivery of services.
- Maintain a database of vendors, contracts, invoices and payment status.
- Ensure vendors meet agreed service levels and quality standards.
3. Inventory & Stock Management
- Maintain and regularly update office inventory and stock records.
- Manage stationery, pantry supplies, office equipment and other consumables.
- Monitor usage and ensure timely replenishment to avoid shortages.
- Track assets issued to employees and maintain accurate records.
- Implement straightforward systems for stock tracking and inventory control.
4. Housekeeping & Office Hygiene
- Manage the housekeeping team and daily cleaning schedules.
- Ensure cleanliness and hygiene across the office.
- Monitor pantry, washrooms, common areas and meeting rooms.
- Ensure office supplies and hygiene products are adequately stocked.