Company: UniStar Environment and Research Labs Pvt. Ltd.

Location: Vapi, Gujarat

Department: Administration

Reporting To: Director

Employment Type: Full-Time

About the Company

UniStar Environment and Research Labs Pvt. Ltd. is a leading environmental testing, research, monitoring, and analytical laboratory committed to delivering reliable, accurate, and timely environmental solutions to industries, government organizations, and consultants. We specialize in environmental monitoring, laboratory testing, compliance services, and research-based solutions.

Position Summary

We are seeking a highly organized, proactive, and professional Personal Assistant (PA) to provide executive support to the Director. The ideal candidate will manage schedules, coordinate communications, maintain confidential records, follow up on critical assignments, and ensure the smooth execution of the Director's daily activities.

The role requires excellent communication, strong organizational skills, discretion, and the ability to handle multiple responsibilities in a fast-paced environment.

Executive Support

· Manage the Director's calendar, appointments, meetings, and travel schedules.

· Prioritize appointments and coordinate internal and external meetings.

· Prepare daily schedules and reminders.

· Screen calls, emails, and visitors on behalf of the Director.

· Draft professional correspondence, emails, letters, and reports.

Administrative Coordination

· Prepare presentations, reports, meeting agendas, and minutes.

· Maintain confidential files, documents, and records.

· Organize contracts, agreements, quotations, and important company documents.

· Ensure timely follow-up of pending assignments and commitments.

Coordination & Communication

· Act as the communication bridge between the Director and departments.

· Coordinate with laboratory teams, operations, HR, finance, marketing, and clients.





· Follow up with department heads regarding project status and deadlines.

· Maintain professional relationships with customers, government authorities, consultants, and vendors.

Project & Support

· Assist in monitoring project timelines and deliverables.

· Support the Director in preparing management reports and business presentations.

· Track important renewals, licenses, certifications, and compliance deadlines.

Travel & Event Management

· Arrange domestic travel, accommodation, and itineraries.

· Coordinate conferences, client meetings, seminars, and exhibitions.

· Prepare travel documentation and expense records.

Confidentiality

· Handle confidential company information with integrity.

· Maintain complete discretion regarding business strategies, financial information, and client data.

Miscellaneous

· Assist the Director with special assignments and strategic initiatives.

· Maintain a professional office environment.

· Perform other administrative duties assigned by the Director.

Required Qualifications

· Bachelor's degree in Business Administration, Commerce, Management, or a related discipline.

· 2–5 years of experience as a Personal Assistant, Executive Assistant, or Secretary to senior management.

· Experience in laboratory, environmental consulting, manufacturing, healthcare, or technical organizations is preferred.

Required Skills

· Excellent written and verbal communication in English and Hindi (Gujarati preferred).





· Robust organizational and time management skills.

· Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).

· Ability to prepare reports and presentations.

· Excellent follow-up and coordination skills.

· Professional email drafting and correspondence.

· Strong multitasking and problem-solving abilities.

· High level of confidentiality and integrity.

· Ability to work under pressure and meet deadlines.

Desired Competencies

· Professional attitude and pleasant personality

· Strong interpersonal skills

· Attention to detail

· Decision-making ability

· Initiative and ownership

· Adaptability

· Positive attitude

· Reliability

· Business etiquette

Key Performance Indicators (KPIs)

· Effective calendar and meeting management

· Timely completion of follow-ups

· Accuracy of documentation and reports

· Response time to communications

· Coordination efficiency across departments

· Confidential handling of sensitive information

· Director's satisfaction with administrative support

· On-time completion of assigned tasks

Working Hours

Monday to Saturday (as per company policy). Additional hours may be required based on business priorities.

Compensation

Salary: As per experience and qualifications.

Why Join UniStar?

· Opportunity to work directly with senior leadership.

· Exposure to environmental research, laboratory operations, and corporate management.

· Professional growth in a dynamic and expanding organization.

· Collaborative and performance-driven work workplace.

Pay: ₹15,000.00 - ₹35,000.00 per month

Benefits

- Health insurance
- Leave encashment
- Provident Fund

Application Question(s):
- Are you willing to work from Vapi, Gujarat?
- What is your current CTC?
- What is your expected CTC?
- What is your notice period?

Work Location: In person

📌 Executive Assistant to Managing Director (Vapi)
🏢 Unistar Environment and Research Labs
📍 Vapi