Job Summary

nThe Controller of Examination will be responsible for planning, managing, and supervising all

nexamination-related activities of the university. The role involves ensuring the smooth conduct of

nexaminations, result processing, confidentiality, compliance with university regulations, and

ncoordination with academic departments while maintaining high standards of integrity and

ntransparency. The candidate should possess prior experience working in a multidisciplinary university setting, with a thorough understanding of examination systems, academic regulations, and the diverse requirements of multiple disciplines and academic programs.

nKey Responsibilities

nExamination Planning & Administration

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- Plan and oversee semester, annual, supplementary, and entrance examinations.
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- Prepare examination schedules/calendar in coordination with academic departments.
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- Ensure timely conduct of theory, practical, online, and offline examinations.
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- Supervise examination logistics, seating arrangements, and invigilation processes.
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nResult Processing & Evaluation

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- Monitor answer paper evaluation and moderation processes.
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- Ensure accurate and timely declaration of examination results.
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- Coordinate with faculty and departments regarding marks submission and result verification.
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- Maintain confidentiality and accuracy of examination records.
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nRegulatory Compliance

n• Ensure examination processes comply with university regulations, UGC norms, statutory

nrequirements, and internal policies.

n• Implement examination reforms and best practices as per academic standards.

nTeam Management

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- Lead and supervise examination department staff.
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- Allocate duties and monitor departmental performance.
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- Conduct training and orientation for examination-related procedures.
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nDocumentation & Record Management

n• Maintain examination records, confidential documents, transcripts, degree records, and

nstudent academic data.

n• Ensure proper digital and physical record maintenance.

nTechnology & Process Improvement

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- Coordinate with ERP/software teams for examination management systems.
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- Promote digitization and automation of examination processes.
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- Ensure data security and confidentiality.
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nStudent Support & Coordination

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- Address student examination-related grievances and queries.
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- Coordinate with colleges, schools, departments, and external agencies regarding examination
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nmatters.

nConfidentiality & Integrity

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- Maintain strict confidentiality regarding question papers, results, and examination processes.
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- Ensure fair and transparent examination practices.
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nEducational Qualification

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- Master's Degree from a recognized university.
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- Ph.D. preferred.
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- Additional qualification in administration or education management will be an added
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nadvantage.

nExperience

n• Minimum 15–20 years of experience in academic administration/examination management in

nuniversity or higher education institutions.

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- Experience in handling university examination systems and regulatory compliance preferred.
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- Leadership experience in examination or academic departments is desirable.
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nRequired Skills

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- Strong knowledge of university examination systems and academic regulations.
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- Excellent administrative and organizational skills.
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- Leadership and team management abilities.
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- Strong communication and coordination skills.
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- Proficiency in MS Office and Examination ERP systems.
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- Ability to handle confidential information with integrity.
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nEmployment Type

nFull-Time

nSalary

nAs per university norms and candidate experience.

📌 Controller of Examinations (CoE) University (Mumbai)
🏢 TalBalad
📍 Mumbai