Job Description

Job Description: Manager / Senior Manager (Event Operations)

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Location: Gurgaon, Haryana

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Experience: 4–8 Years

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Employment Type: Full-Time

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About People Matters

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People Matters is a leading HR and talent-focused media and community platform serving business leaders

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across India and Southeast Asia. We partner with CEOs, CHROs, Tech Leaders and senior decision-makers to

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drive conversations around talent strategy, leadership, and the future of work.

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Through high-impact physical conferences, large-scale virtual summits, roundtables, research-led initiatives,

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and digital properties, People Matters enables meaningful engagement between brands and the HR ecosystem.

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We combine community, content, and curated experiences to help organizations strengthen their employer

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brand and business impact.

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Learn more at: www.peoplematters.in

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Role Overview

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We are looking for a dynamic and detail-oriented Event Operations Manager/Assistant Manager to lead the

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planning and execution of People Matters' conferences and new experiences & Initiatives.

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The role will be responsible for managing the end-to-end event operations lifecycle — from planning,

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budgeting and vendor management to on-ground execution and post-event closure.

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The ideal candidate will have hands-on experience in managing B2B events, conferences, corporate events, or

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large-scale experiences and should be comfortable working in a fast-paced, deadline-driven environment.

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Key Responsibilities

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1. Event Planning & Execution

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- Own the end-to-end operational planning and execution of physical, virtual, and hybrid events.
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- Develop detailed event plans covering timelines, logistics, production, staffing, vendors, and
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on-ground requirements.

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● Coordinate with internal teams including Sales, Client Servicing, Content, Marketing, and Design to

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ensure seamless event delivery.

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- Ensure all event deliverables are executed as per agreed timelines, scope, and quality standards.
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- Manage multiple events and projects simultaneously.
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2. Vendor & Partner Management

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- Identify, evaluate, negotiate,



and manage event vendors and service partners.
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- Manage production agencies, AV partners, venues, F&B;, fabrication, branding, logistics, travel, and
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other event suppliers.

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- Ensure vendor deliverables meet agreed quality, timelines, and commercial commitments.
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- Build a reliable and cost-effective vendor ecosystem.
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3. Budget & Cost Management

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- Prepare and manage event budgets in line with approved commercial plans.
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- Track event expenses, purchase orders, invoices, and vendor payments.
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- Identify opportunities for cost optimisation without compromising the attendee or client experience.
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- Monitor event profitability and ensure operational decisions are aligned with business objectives.
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4. On-Ground Operations & Experience

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- Lead on-ground event operations and ensure smooth execution across all touchpoints.
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- Manage venue setup, registration, stage and production, branding, seating, F&B;, hospitality,
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transportation, and attendee movement.

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- Coordinate with venue teams and vendors to resolve real-time operational challenges.
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- Ensure a high-quality experience for speakers, delegates, partners, and other stakeholders.
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- Take ownership of troubleshooting and crisis management during events.
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5. Stakeholder & Cross-Functional Management

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● Work closely with internal stakeholders to understand event objectives and translate them into

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operational plans.

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- Coordinate with speakers, delegates, partners, venues, vendors, and external agencies.
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- Maintain clear communication and timely updates across stakeholders.
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- Anticipate operational risks and proactively develop contingency plans.
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6. Post-Event Closure & Reporting

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● Ensure timely post-event closure, including vendor reconciliation, documentation, and financial

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settlements.





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- Conduct post-event reviews to identify learnings and improvement areas.
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- Track operational KPIs and event performance metrics.
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- Maintain event documentation, vendor databases, checklists, and standard operating processes.
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What We're Looking For

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Experience & Skills

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● 4–8 years of experience in Event Operations, Conference Management, Event Production, Experiential

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Marketing, or related roles.

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- Proven experience managing end-to-end B2B events, conferences, roundtables, or corporate events.
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- Strong vendor management and negotiation skills.
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- Hands-on experience with event logistics, production, AV, fabrication, venues, F&B;, and attendee
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management.

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- Good understanding of event budgeting, cost control, and commercial management.
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- Strong project management and execution skills.
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- Ability to manage multiple events, stakeholders, and deadlines simultaneously.
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- Willingness to travel and work on-ground during events as required.
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Competencies

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- Strong planning and organisational skills.
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- High attention to detail and ownership mindset.
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- Strong problem-solving and crisis-management abilities.
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- Excellent communication and stakeholder management skills.
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- Ability to work under pressure and meet tight deadlines.
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- Solution-oriented and proactive approach.
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- Strong commercial and cost-conscious mindset.
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- Ability to work collaboratively in a fast-paced environment.
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Why Join Us?

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- Opportunity to work with top HR and business leaders across India & Southeast Asia.
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- Exposure to high-impact leadership conferences and premium brand experiences.
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- Opportunity to work across conferences, roundtables, custom events, and exclusive CXO experiences.
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- A fast-growing, innovation-driven media organization.
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- Team-oriented and entrepreneurial work culture.
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- Opportunity to take ownership of large-scale event operations and build strong industry expertise.
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Compensation

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- Salary: Competitive and aligned with industry standards, based on Experience and capability
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📌 Manager / Senior Manager (Event Operations) (Gurugram)
🏢 People Matters
📍 Gurugram