Job Description: Back Office Executive

Designation: Back Office Executive
Location: Goregaon, Mumbai
Department: Operations / Procurement

Role Overview

We are looking for a detail-oriented Back Office Executive to support procurement and back-office operations. The role involves coordinating with vendors, managing Purchase Orders and invoices, maintaining system records, and supporting payment and capitalization processes.

Key Responsibilities
Communicate and coordinate with vendors regarding Purchase Orders (POs), proposals, quotations, and requirements.
Prepare and process Purchase Orders as per business requirements.
Process invoices related to hardware and software purchases.
Manage and track Purchase Order processing and ensure timely updates in the system.
Maintain and manage hardware and software PO invoices and related documentation.
Prepare and maintain capitalization sheets for applicable hardware and software purchases.
Update and maintain payment details accurately in the system.
Coordinate with internal teams and vendors to resolve PO, invoice,



and payment-related queries.
Ensure proper documentation and record maintenance for procurement transactions.
Follow established processes and timelines to ensure accuracy and timely completion of assigned activities.

Required Skills
Valuable written and verbal communication skills.
Basic to valuable knowledge of MS Excel and MS Office.
Strong attention to detail and accuracy.
Positive coordination and follow-up skills.
Ability to maintain and organize records systematically.
Ability to work with vendors and internal stakeholders.
Basic understanding of Purchase Orders, invoices, payments, and procurement processes.
Good time management and ability to handle multiple tasks.

Qualification & Experience
Qualification: Graduate in any discipline.
Experience: 1–3 years of experience in back-office operations, procurement, purchase coordination, invoice processing, or a similar role.
-

📌 Back Office Executive Goregaon
🏢 VDA Infosolutions
📍 Goregaon