Job Description

Job Summary

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The Controller of Examination will be responsible for planning, managing, and supervising all

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examination-related activities of the university. The role involves ensuring the smooth conduct of

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examinations, result processing, confidentiality, compliance with university regulations, and

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coordination with academic departments while maintaining high standards of integrity and

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transparency. The candidate should possess prior experience working in a multidisciplinary university environment, with a thorough understanding of examination systems, academic regulations, and the diverse requirements of multiple disciplines and academic programs.

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Key Responsibilities

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Examination Planning & Administration

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- Plan and oversee semester, annual, supplementary, and entrance examinations.

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- Prepare examination schedules/calendar in coordination with academic departments.

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- Ensure timely conduct of theory, practical, online, and offline examinations.

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- Supervise examination logistics, seating arrangements, and invigilation processes.

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Result Processing & Evaluation

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- Monitor answer paper evaluation and moderation processes.

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- Ensure accurate and timely declaration of examination results.

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- Coordinate with faculty and departments regarding marks submission and result verification.

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- Maintain confidentiality and accuracy of examination records.

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Regulatory Compliance

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- Ensure examination processes comply with university regulations, UGC norms, statutory

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requirements, and internal policies.

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- Implement examination reforms and best practices as per academic standards.

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Team Management

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- Lead and supervise examination department staff.

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- Allocate duties and monitor departmental performance.

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- Conduct training and orientation for examination-related procedures.

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Documentation & Record Management

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- Maintain examination records, confidential documents, transcripts, degree records, and

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student academic data.

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- Ensure proper digital and physical record maintenance.

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Technology & Process Improvement

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- Coordinate with ERP/software teams for examination management systems.

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- Promote digitization and automation of examination processes.

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- Ensure data security and confidentiality.

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Student Support & Coordination

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- Address student examination-related grievances and queries.

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- Coordinate with colleges, schools, departments, and external agencies regarding examination

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matters.

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Confidentiality & Integrity

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- Maintain strict confidentiality regarding question papers, results, and examination processes.

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- Ensure fair and transparent examination practices.

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Educational Qualification

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- Master's Degree from a recognized university.

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- Ph.D. preferred.

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- Additional qualification in administration or education management will be an added

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advantage.

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Experience

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- Minimum 15–20 years of experience in academic administration/examination management in

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university or higher education institutions.

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- Experience in handling university examination systems and regulatory compliance preferred.

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- Leadership experience in examination or academic departments is desirable.

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Required Skills

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- Strong knowledge of university examination systems and academic regulations.

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- Excellent administrative and organizational skills.

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- Leadership and team management abilities.

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- Solid communication and coordination skills.

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- Proficiency in MS Office and Examination ERP systems.

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- Ability to handle confidential information with integrity.

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Employment Type

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Full-Time

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Salary

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As per university norms and candidate experience.

📌 Controller of Examinations (CoE) University (Mumbai)
🏢 TalBalad
📍 Mumbai