Executive Assistant to Director — S.S. Electricals India Pvt Ltd Location: Chennai (on-site) | Reports to: Director | Full-time

About the role You will be the Director’s second brain — owning the routine, recurring and follow-up work so that his time goes only to decisions, client relationships and business development. This is not a receptionist role; you will sit inside the flow of tendering, billing, procurement and project coordination.

Key responsibilities

Calendar, communication & follow-up

- Manage the Director’s calendar, site visits, client meetings and travel
- Screen and draft emails, WhatsApp and calls; maintain a single daily priority list
- Chase pending items from project managers, site supervisors, vendors and clients until closed

Tendering & documentation

- Track tender portals and client enquiries; maintain a tender calendar with submission deadlines
- Compile pre-qualification documents, EMD/DD arrangements, company certificates, GST/PF/ESI and past-work records
- Assemble and format BOQs, quotations and technical submittals for the Director’s review

Billing & commercial follow-up

- Track RA bills raised vs. certified vs. received; follow up with clients on outstanding payments and retention
- Coordinate with accounts on GST filings, purchase orders and vendor payments
- Maintain project-wise cost and receivable trackers

Procurement & vendor coordination

- Float enquiries, collect comparative quotes, and prepare comparison statements for approval




- Follow up on material delivery schedules for site and factory

Compliance & records

- Maintain files and renewal calendar for licences, insurance, CEIG/TANGEDCO submissions and statutory approvals
- Keep the document library (drawings, approvals, test certificates, LOIs, work orders) organised and retrievable

Reporting

- Prepare weekly MIS: project status, manpower, pending bills, tender pipeline
- Take minutes in client and internal review meetings and circulate action points

Requirements

- Graduate (any discipline); B.Com/BBA or Diploma in Civil/Electrical is an advantage
- 3–6 years as an EA, back-office executive or project coordinator, preferably with a construction, MEP, electrical or manufacturing company
- Strong Excel (VLOOKUP, pivot tables), Word, email drafting; Tally exposure preferred
- Fluent English and Tamil, written and spoken
- Extremely organised, follows up without being reminded, comfortable pushing vendors and site teams for answers
- Discretion with confidential commercial and financial information

Good to have

- Familiarity with tender portals, GeM, EPC documentation
- Experience preparing BOQs or reading electrical drawings

What we offer

- Direct exposure to the leadership of a growing second-generation engineering business
- Statutory perks as applicable

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

- Cell phone reimbursement
- Food provided

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 S S Electricals India Private
📍 India