Job Description– Company Secretary (Semi-Qualified CS)

Location: Ahmedabad

Position: Company Secretary (Semi-Qualified CS)

Employment Type: Full-Time

Experience: 3-5 Years

General Shift: Monday to Saturday, 10:00 AM – 7:00 PM

Job Summary:

The Semi-Qualified Company Secretary (CS) will assist in managing corporate

secretarial functions, statutory and regulatory compliance, ROC filings, corporate

governance, and documentation for multiple client entities. The role requires a sound

understanding of the Companies Act, 2013, secretarial practices, and corporate

compliance while ensuring timely execution of statutory obligations and effective client

coordination.

Key Responsibilities:

1. Corporate Secretarial Compliance:

- Assist in ensuring compliance with the Companies Act, 2013 and other applicable

corporate laws.

- Prepare and file ROC forms, annual returns, and event-based filings.
- Maintain statutory registers, records, and secretarial documents. Monitor

compliance due dates and maintain statutory calendars.

2. Board & Shareholder Meetings:

- Draft Notices, Agendas, Board Resolutions, Shareholder Resolutions, and

Minutes.

- Assist in conducting Board Meetings, Annual General Meetings (AGMs), and

Extraordinary General Meetings (EGMs).

- Maintain meeting records and statutory documentation.

3. Corporate Documentation:

- Prepare and maintain corporate documents, declarations, affidavits, and legal

correspondence.

- Maintain client files and statutory records.
- Ensure proper documentation as per regulatory requirements.

4. Company Incorporation & Event-Based Compliance:

- Assist in company incorporations, LLP registrations, and other entity

registrations.





- Handle changes relating to Directors, Registered Office, Share Capital, and other

ROC compliances.

- Prepare incorporation and post-incorporation documents.

5. Regulatory Compliance:

- Coordinate with the Ministry of Corporate Affairs (MCA), Registrar of Companies

(ROC), and other authorities.

- Assist in responding to notices, queries, and regulatory communications. Ensure

compliance with Secretarial Standards and applicable regulations.

6. Client Coordination:

- Communicate with clients for obtaining documents and compliance-related

information.

- Provide updates on statutory filings and compliance status.
- Build and maintain skilled client relationships.

7. Internal Compliance & Process Support:

- Maintain compliance trackers and filing records.
- Support standardization of documentation and secretarial processes.
- Ensure timely completion of assigned compliance activities.

8. Team Support:

- Work closely with senior Company Secretaries on client assignments. Coordinate

with legal, finance, taxation, and compliance teams.

- Assist in research and documentation related to corporate laws.

Desired Candidate Profile Education

- Semi-Qualified Company Secretary (CS) – Mandatory.
- Bachelor's Degree in Commerce, Law, Business Administration, or equivalent.

Experience:

- 3-5 years of experience in Secretarial, ROC Compliance, or Corporate Law.
- Freshers who have completed CS Executive and possess strong practical

knowledge are encouraged to apply.

- Internship or Articleship experience in a Practicing Company Secretary (PCS)

firm or consultancy will be preferred.

Pay: ₹200,000.00 - ₹350,000.00 per year

Work Location: In person

📌 Company Secretary (Semi-Qualified CS) (India)
🏢 Moon SEZ
📍 India