Reports to

Director / Director - Operations

Position Overview

The HR & Admin Manager will lead end-to-end human resources and administrative functions for both factory workers and office staff. This role balances routine and strategic HR initiatives—such as talent acquisition, performance management, and compliance—with hands-on administrative duties including facilities management, vendor coordination, and asset oversight. 

Key Responsibilities

Human Resource Management

- Develop job descriptions, advertise openings, and screen candidates.
- Coordinate interviews with department heads and conduct reference checks.
- Manage induction program for new hires, including safety orientation and documentation.
- On-boarding
- HR policy development, revision and implementation (leave & attendance, overtime, travel, code of conduct etc)
- Implement performance appraisal cycles, set KPIs with line managers, and track progress.
- Identify training needs; coordinate internal workshops and external certifications.
- Facilitate career path planning and succession pipelines for critical roles.
- Serve as primary point for employee queries, grievances, and disciplinary actions.
- Conduct exit interviews; analyse attrition data and recommend retention strategies.
- Plan employee engagement activities—festivals, safety days, sports events.
- Conflict management
- Management of the attendance and payroll management software.
- Administer payroll processing in collaboration with finance; ensure accurate salary disbursement, overtime calculation, and statutory deductions (PF, ESI, PT).




- Maintain up-to-date knowledge of labour laws and factory regulations; oversee statutory returns and inspections.
- Manage leave calendars, attendance systems, and shift rosters for production schedules.
- Prevention of Sexual Harassment (POSH) compliance

Administration & Facilities Management

- Oversee housekeeping, maintenance, security, and utilities for office and shop floor.
- Manage vehicle fleet (service scheduling, driver allocation, logbooks)
- Risk Management - Assessing the risk for the office infrastructure which includes safety against theft, fire, and burglary.
- Coordination with landlord (if required)
- IT & other asset issuance to employees
- Source and negotiate with stationery, uniform, PPE, and equipment suppliers.
- Maintain records of vendor agreements, renewal dates, and performance ratings.
- Maintain HR files: appointment letters, ID proofs, medical records, training registers, emergency contacts
- Manage legal documents: insurance policies, service contracts
- Visitor management, and general office workflows
- Improvement, upgradation & maintenance of office facilities and equipment
- Fire safety – keeping up to date, renewals
- Ensure smooth functioning of telecom, IT-asset issuance,



and software licenses and keeping inventory of hardware
- Compliances related to office administration, like drafting rental agreements, property tax, insurances (people and property) factory licence renewal etc
- Grievance redressal – addressing all administrative concernsQualifications
- Bachelor’s degree in Human Resource Management, Business Administration, or related field.
- Minimum 5 years of HR & admin experience in a manufacturing environment.
- Robust knowledge of Indian labour laws, PF/ESI rules, and Factory Act compliance.
- Proficiency in HRIS or Excel-based MIS for attendance, payroll, and reporting.
- Excellent communication and negotiation skills
- Fluency in Hindi and English.
- Proven ability to manage multiple vendors and oversee facility operations.
- Demonstrated leadership in cross-functional partner management and conflict resolution

Skills

- Recruitment – resume screening
- Labour relations
- Risk management
- Interpersonal skills (Empathy, communication & listening)
- Conflict resolution
- Digital literacy - using excel, word, LinkedIn, presentation
- Strategic skills – business acumen, strategic thinking & performance management
- Priority management
- Change management - to adapt to and communicate dynamic shifts in the workplace and manage evolving HR and admin needs
- Cultural sensitivity & process driven

Pay: ₹40,000.00 - ₹55,000.00 per month

Benefits:

- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Leave encashment
- Life insurance
- Provident Fund

Work Location: In person

📌 HR/Admin Manager (Greater Noida)
🏢 Kasper Engineering
📍 Greater Noida