Position Overview:

The Billing Staff will be responsible for generating and processing accurate invoices for customers and clients, ensuring all transactions are recorded correctly, and assisting with related accounting tasks. This role requires attention to detail, accuracy in handling financial transactions, and a good understanding of billing procedures within the FMCG sector, especially dairy products.

Invoice Generation & Processing:

· Prepare and issue accurate invoices to customers and clients based on product deliveries, sales orders, and contracts.

· Verify pricing, discounts, and product details on each invoice to ensure accuracy and compliance with company policies.

· Ensure invoices are issued within the required timelines and promptly dispatched to the relevant customers.

Customer Account Management:

· Maintain accurate records of all billing transactions and customer accounts.

· Assist in resolving any billing discrepancies or customer queries related to invoices, payments, or credits.

· Liaise with the sales and accounts teams to address customer issues or concerns regarding invoicing.

Payment Reconciliation:

· Track customer payments, including cash, credit, or bank transfers, and ensure they are accurately applied to the correct invoices.

· Assist in the preparation of payment reminders and follow-up with customers regarding overdue payments.

Data Entry & Record-Keeping:

· Accurately enter billing information into the accounting system and ensure records are maintained up to date.

· Ensure that all billing-related documents, such as invoices, receipts, and credit notes, are properly filed and archived for future reference.

Compliance & Reporting:





· Ensure that all invoices comply with applicable tax regulations and company policies, including VAT and other statutory requirements.

· Assist in generating regular billing reports and summaries for management and auditing purposes.

· Collaborate with the finance team to assist with periodic audits and any other accounting-related activities.

Collaboration with Other Teams:

· Work closely with the sales, warehouse, and logistics teams to ensure that billing information matches delivery details.

· Support the finance department in preparing month-end closing reports and financial statements.

Customer Interaction & Service:

· Provide excellent customer service by answering customer inquiries regarding billing and payment.

· Assist in managing customer accounts and ensure that all necessary billing adjustments or refunds are processed efficiently.

Qualifications:

Educational Qualification:

· A high school diploma or equivalent is required. A diploma or degree in accounting, finance, or a related field is preferred.

Experience:

· Minimum of 2-4 years of experience in billing, accounts, or finance roles, ideally within the FMCG or dairy products industry.

· Knowledge of billing software and accounting systems (e.g., ERP, SAP, QuickBooks) is preferred.

Skills & Competencies:

· Robust attention to detail and high accuracy in data entry and billing procedures.

· Good understanding of accounting principles and billing processes.

· Proficiency in Microsoft Office Suite, especially Excel.

· Excellent organizational and time-management skills.

· Strong communication skills and the ability to handle customer inquiries professionally.

· Ability to work well in a team and collaborate across departments.

Job Type: Full-time

Pay: From ₹16,000.00 per month

Work Location: In person

📌 Billing Executive (India)
🏢 EASTEND ENTERPRISES
📍 India