FinAdvanatge Consulting Pvt Ltd

https://finadvantage.com

Key Responsibilities

Manage Procure-to-Pay Financial Operations and Governance:

- Oversee the end-to-end Procure-to-Pay process, including purchase requisitions, purchase orders, invoice processing, payment requests, vendor records, and supporting documentation.
- Review PRs and POs to ensure proper approvals, budget alignment, vendor documentation, purchase terms, payment terms, and compliance with Group procurement requirements. Ensure adherence to Group procurement policies
- Coordinate with Finance, Procurement, Project, Operations, Legal, and Compliance teams.
- Support continuous improvement of P2P workflows, including ERP-based approval flows, invoice routing, exception management, and payment controls.

Manage Vendor Onboarding and Vendor Master Controls:

- Manage vendor onboarding, including collection and review of vendor documentation, bank details, tax information, contracts, compliance forms, and other required records.
- Maintain accurate vendor master data in ERP systems, ensuring all new vendor setups and changes are properly reviewed, approved, and documented.
- Support vendor due diligence, duplicate vendor checks, payment detail verification, and compliance with internal onboarding requirements.
- Work with Legal, Compliance, Procurement, and business teams to resolve vendor onboarding issues and ensure timely vendor setup.

Oversee Accounts Payable Processing and Invoice Management:

- Manage AP processing activities, including invoice receipt, validation, coding, approval routing, matching, posting, and payment preparation.
- Ensure accurate and timely processing of supplier invoices, employee reimbursements, contractor invoices, and other payment requests.
- Perform and supervise two-way and three-way matching of purchase orders, goods receipts or service confirmations, and supplier invoices.
- Monitor invoice aging, blocked invoices, unresolved exceptions,



and pending approvals to support timely payment execution.
- Support month-end AP close activities, including accruals, vendor reconciliations, AP aging analysis, and review of open purchase commitments.

Manage Contractor Payments, Retention Tracking, and Project Payables:

- Administer contractor payment processes, including review of payment applications, supporting documentation, completion certificates, milestone evidence, and approval records.
- Track retention balances, release conditions, deductions, advances, milestone payments, and project payment schedules.
- Maintain accurate records of contractor payables, outstanding claims, retention obligations, and project-related vendor balances.
- Coordinate with Project, Operations, Procurement, and Finance teams to ensure contractor payments are aligned with contract terms and project governance requirements.

Support Payment Governance, Banking, and Group Billing:

- Prepare and review payment runs in accordance with approved payment schedules, cash flow priorities, internal approvals, and payment governance procedures.
- Coordinate with banking and payment platforms to ensure vendor and verify payment details, supporting documentation, approval evidence, bank information, and segregation of duties prior to payment execution.
- Support billing within the Group, including intercompany billing, cost allocations, recharge documentation, and reconciliation of intercompany balances where applicable.
- Assist with reconciliation of AP sub-ledgers, vendor balances, payment clearing accounts, procurement accruals, and project-related balances.

Ensure Compliance, Documentation,



and Audit Readiness:

- Support internal audits, statutory audits, SOX or internal control reviews, and management reviews relating to AP and P2P processes.
- Ensure compliance with applicable financial controls, procurement policies, tax documentation requirements, payment approval procedures, and Group reporting standards.
- Identify process gaps, support implementation of corrective actions and process improvements arising from audit findings, management reviews, or business requirements.

Qualifications :

- Bachelor's degree in Accounting, Finance, Commerce, Business Administration, or a related field.
- 5-8 years of relevant experience in Accounts Payable, Procurement Finance, Procure-to-Pay operations, or project procurement support.
- Strong knowledge of AP processes, procurement workflows, vendor onboarding, PR/PO controls, invoice processing, contractor payments, retention tracking, and payment governance.
- Construction, infrastructure, data center, technology, or project-based procurement experience preferred.
- Experience working in a multinational company or Group finance environment preferred.
- Valuable understanding of internal controls, approval workflows, segregation of duties, payment documentation, and audit requirements.

Systems and Technical Skills:

- Hands-on experience with ERP Procure-to-Pay systems such as NetSuite, Oracle, SAP, or equivalent platforms.
- Experience with AP automation, e-invoicing, OCR, workflow approval, and invoice routing platforms.
- Strong working knowledge of PR/PO workflows, goods receipt or service confirmation processes, and three-way matching systems.
- Experience managing vendor master data and vendor onboarding workflows.
- Advanced Excel skills, including reconciliations, aging analysis, pivot tables, lookups, and reporting.
- Familiarity with payment and banking platforms used for vendor payment processing.

📌 92-93-94 - Assistant Manager - Domestic Accounting - Bangalore (India)
🏢 FinAdvantage
📍 India