Dear Madam,

Job Description for the Purchase & Procurement Engineer for your reference.

Key Responsibilities

- Procurement Planning
- Vendor Development & Management
- Purchase Order Management
- Cost Control & Budget Monitoring
- ERP Purchase Management
- Inventory & Stock Monitoring
- Invoice Verification
- Vendor Payment Coordination
- Site Procurement Support
- Documentation & Record Management
- Interdepartmental Coordination

Job Description – Purchase & Procurement Engineer. Managing Purchase Orders (ERP)2. Checking Material Requirement from BOQ3. Obtaining Vendor Quotations4. Rate Comparison & Vendor Negotiation5. Budget Verification Before Finalization6. Purchase Order Finalization & Approval7. Vendor Payment Coordination8. Vendor Relationship Management9. Coordination with Site Engineers10. Monthly Site Stock Verification11. Coordination with Estimation Team12. Managing Site Expenses13. Invoice Verification

- Create and manage Purchase Orders (POs) in the ERP system.
- Process POs for PEB materials, Civil materials, Landscape materials, and Labour contractors.
- Ensure all POs are generated as per approved site requirements.
- Maintain accurate records of all procurement transactions in ERP.
- Review the Bill of Quantities (BOQ) before initiating procurement.
- Verify required quantities and specifications with approved drawings.
- Ensure procurement is within the approved BOQ scope.
- Coordinate with the estimation and project teams for any BOQ discrepancies.
- Invite quotations from a minimum of three approved vendors.
- Ensure quotations include complete technical and commercial details.




- Maintain a database of vendor quotations for future reference.
- Follow up with vendors for timely submission of quotations.
- Prepare comparasion for all quotations received.
- Compare prices, quality, Make, delivery schedules, and payment terms.
- Negotiate with vendors to achieve the best commercial rates.
- Recommend the most suitable vendor based on Budget, Comparison of rates, quality, Delivery schedule, PAYMENT TERMS.
- Verify procurement cost against the approved project budget.
- Ensure purchases remain within the allocated budget.
- Highlight any budget deviations to management.
- Obtain necessary approvals before exceeding budget limits.
- Prepare the final Purchase Order in ERP after vendor selection.
- Obtain approval from Directors before issuing the PO.
- Issue approved POs to suppliers.
- Share the approved PO with the concerned Site Engineer for execution.
- Maintain proper documentation of approvals and issued POs.
- Track payment due dates as per PO terms.
- Coordinate with the Accounts Department for timely vendor payments.
- Submit all necessary documents required for payment processing.
- Follow up until payments are released.
- Maintain regular communication with suppliers.
- Resolve supply,



delivery, and payment-related issues.
- Ensure timely delivery of materials to project sites.
- Develop long-term relationships with reliable vendors.
- Receive material indents and purchase requests from site teams.
- Confirm specifications and required delivery schedules.
- Coordinate dispatch and delivery of materials.
- Resolve procurement-related issues affecting site progress.
- Collect monthly stock reports from all project sites.
- Verify stock balances with site engineers.
- Prepare consolidated stock reports.
- Submit stock reports to the Accounts Department.
- Monitor excess, shortage, and slow-moving materials.
- Follow up with the Estimation Department for project budgets.
- Track pending client Purchase Orders (POs) and work orders.
- Ensure procurement is aligned with approved project budgets.
- Inform management of any delays affecting procurement.
- Monitor monthly site expenses incurred by engineers.
- Verify expense bills and supporting documents.
- Maintain records of approved site expenses.
- Coordinate with Accounts for reimbursement and payment.
- Ensure expenses remain within the approved budget.
- Verify supplier invoices against issued Purchase Orders.
- Check quantities, rates, GST, and payment terms.
- Obtain confirmation from Site Engineers regarding material receipt.
- Ensure invoice accuracy before forwarding to Accounts.
- Resolve discrepancies with vendors before payment processing.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Purchase Executive (India)
🏢 DYP infaprojects
📍 India