Role: Senior Veeva Vault QMS & DMS Migration Consultant
Engagement: Contract / Consultant
Experience: 7+ years in Life Sciences technology; 4+ years hands-on Veeva Vault experience
Location: Remote / Hybrid as required
Primary Focus: Veeva Vault QMS and DMS implementation, configuration, and data migration

Role Overview

We are seeking an experienced Veeva Vault QMS & DMS Consultant with strong expertise in end-to-end implementation and, most importantly, complex data migrations into Veeva Vault. The consultant must have completed multiple Veeva Vault QMS and/or QualityDocs (DMS) implementations and migrations for regulated Life Sciences organizations.

This role will lead migration discovery, source-data assessment, mapping, cleansing, transformation, migration execution, reconciliation, validation support, and cutover activities. The consultant should be able to advise business and technical stakeholders on practical, compliant migration approaches.

Key Responsibilities

- Lead Veeva Vault QMS and QualityDocs/DMS migration workstreams from discovery through production cutover.
- Conduct source-system assessment, data profiling, volume analysis, data-quality assessment, and migration feasibility analysis.
- Define migration strategy for documents, metadata, document versions, lifecycle states, quality events, deviations, CAPAs, change controls, audits, complaints, training records, and related records.
- Prepare source-to-target mapping documents, transformation rules, data cleansing recommendations, migration specifications, and reconciliation reports.
- Configure or support configuration of Vault objects, object types, document types, subtypes, classifications, lifecycles, workflows, security, and roles relevant to migration.
- Develop and execute migration loads using Veeva Vault Loader, Vault APIs, SDK/APIs, and approved ETL/migration tools.
- Support extraction and transformation from legacy QMS/DMS platforms such as TrackWise, MasterControl, Documentum, SharePoint, OpenText, legacy in-house systems, or other repositories.
- Plan and execute mock migrations, dry runs,



validation cycles, final cutover, and post-go-live hypercare.
- Ensure data integrity, traceability, completeness, accuracy, and audit readiness throughout the migration.
- Perform pre- and post-migration reconciliation, exception management, error analysis, and remediation.
- Work with Quality, Regulatory, IT, Validation, Records Management, and business SMEs to resolve data and process issues.
- Support CSV/CSA deliverables, including migration validation evidence, test scripts, test execution support, and audit documentation.
- Provide practical recommendations on archival versus migration, inactive-user handling, historical ownership/approvals, document renditions, audit history, and retention requirements.
- Mentor junior migration resources and review their migration deliverables.

Required Experience

- 7+ years of experience in Life Sciences, Quality, Regulatory, or validated enterprise systems.
- 4+ years of hands-on Veeva Vault experience.
- Proven delivery of at least 3 Veeva Vault QMS and/or QualityDocs/DMS implementations or migrations.
- Robust hands-on experience migrating documents and metadata into Veeva Vault QualityDocs/DMS.
- Strong experience with one or more QMS areas: Deviations, CAPA, Change Control, Audits, Complaints, Supplier Quality, Training, or Quality Risk Management.
- Hands-on experience with Veeva Vault Loader and Veeva Vault APIs.
- Experience preparing data mapping, transformation specifications, migration runbooks, reconciliation reports, and cutover plans.
- Experience working with regulated GxP environments and principles of ALCOA+, data integrity, 21 CFR Part 11, and Annex 11.
- Experience supporting CSV/CSA,



IQ/OQ/PQ or equivalent validation activities.
- Strong knowledge of document migration considerations including versions, metadata, lifecycle states, security, relationships, renditions, retention, and audit history.
- Ability to independently engage with customer SMEs and translate business requirements into migration design.

Preferred Experience

- Veeva Vault certification in QualityDocs, QMS, or Vault Platform.
- Experience with migrations from TrackWise Digital, MasterControl, Documentum, SharePoint, OpenText, or custom QMS/DMS platforms.
- Experience with Veeva Vault Integration, Veeva API, Java/REST APIs, SQL, ETL tools, Apache Hop, Informatica, Boomi, MuleSoft, or similar tools.
- Experience with Veeva Vault Training, RIM, Safety, Clinical, or PromoMats migrations.
- Experience in pharmaceutical, biotech, medical device, or CRO environments.
- Experience leading client workshops and migration design decisions.

Key Deliverables

- Migration strategy and approach document
- Source-system assessment and data-quality report
- Data inventory and volume assessment
- Source-to-target mapping workbook
- Transformation and data-cleansing rules
- Migration design/specification document
- Migration runbook and cutover plan
- Mock migration and dry-run execution reports
- Data reconciliation and exception reports
- Validation and test evidence
- Final migration completion and handover document

Pay: ₹800.00 - ₹1,300.00 per hour

Application Question(s):

- How many Veeva Vault QMS and QualityDocs/DMS migrations have you personally delivered?
- Which source systems have you migrated from, and what were the approximate document and record volumes?
- Have you migrated document versions, lifecycle states, security, relationships, and historical metadata into Veeva Vault?
- Which QMS modules have you migrated: CAPA, Deviations, Change Control, Audits, Complaints, Training, or others?
- What is your experience with CSV/CSA and GxP validation evidence for migrations?

Work Location: Remote

📌 Veeva Vault QMS & DMS Migration Consultant / Contractor (India)
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📍 India