Qualification

- Bachelor's degree in Travel & Tourism, Hospitality, Business Administration, HR, or any relevant field.
- 2–5 years of experience in Travel Desk, Corporate Travel, Administration, Hospitality, or Travel Management.
- Experience handling Director/Senior Management travel will be an added advantage.

Key Responsibilities

Travel & Ticket Booking

· Manage flight, train, and other travel bookings for Directors, senior management, employees, and official guests.

· Coordinate domestic and international travel arrangements as per approved travel plans.

· Understand travel requirements, preferred timings, class of travel, and other specific requirements.

· Compare available travel options based on cost, timing, convenience, and company travel policy.

· Make ticket bookings, cancellations, rescheduling, and modifications as required.

· Coordinate with travel agencies, airlines, railway services, and online booking platforms.

· Maintain proper records of tickets, booking references, invoices, and travel documents.

· Monitor flight/train schedules and communicate any delays, cancellations, or changes to concerned employees.

· Prepare and share complete travel itineraries with employees and management.

Accommodation / Hotel Management

- Manage hotel and accommodation bookings for Directors, employees, guests, visitors, and business travelers.
- Identify and coordinate with hotels based on location, budget, company policy, and employee requirements.
- Negotiate corporate rates and special tariffs with hotels wherever possible.
- Handle hotel reservations,



cancellations, extensions, early check-in, late check-out, and room upgrades as required.
- Coordinate with hotels regarding room availability, meals, billing, and special arrangements.
- Ensure accommodation is arranged before the employee/guest's arrival.
- Maintain a database of approved/preferred hotels and negotiated corporate rates.
- Verify hotel bills and coordinate with Finance for payment and settlement.

Local Transportation

- Arrange airport/railway station pickup and drop, local transportation, cabs, and chauffeur services.
- Coordinate transportation for Directors, employees, guests, and visitors.
- Prepare daily transportation schedules and coordinate with drivers/vendors.
- Ensure timely pickup/drop and resolve transportation-related issues.

Travel Administration

- Maintain employee travel records, booking details, expenses, and travel history.
- Ensure all bookings comply with the organization's Travel Policy and approval process.
- Obtain necessary approvals before making bookings.
- Maintain records of travel expenses and submit periodic reports.
- Coordinate with Finance regarding travel invoices, advances, reimbursements, and vendor payments.
- Maintain vendor records and evaluate travel/hotel vendors based on service quality and cost.
- Prepare monthly travel and accommodation MIS reports.
- Handle urgent and last-minute travel requirements efficiently.

Pay: ₹180,000.00 - ₹400,000.00 per year

Advantages:

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Urgent requirement of Travel Desk Executive Kamrej Segva Sevni location (India)
🏢 Gopin Developers
📍 India