JOB DESCRIPTION

Purchase Executive – Pharmacy & General Purchase

Department: Purchase / Procurement

Designation: Purchase Executive

Reporting To: Hospital Administrator

Location: Hospital

Employment Type: Full time

Job Summary

We are looking for a Purchase Executive with D.Pharm/B.Pharm qualification to manage both pharmacy procurement and general hospital purchases. The candidate will be responsible for sourcing medicines, surgical and medical consumables, as well as non-medical/general hospital requirements, while ensuring quality, timely availability, cost-effectiveness and proper documentation.

Key Responsibilities

Pharmacy & Medical Purchase

* Procure medicines, injections, IV fluids, surgical items, medical consumables, implants and other pharmacy-related materials.

* Coordinate with the Pharmacy and Stores teams to identify stock requirements and prepare purchase requirements.

* Obtain quotations from approved vendors and compare rates, quality, availability and credit terms.

* Negotiate with suppliers to obtain competitive pricing and favourable commercial terms.

* Prepare purchase orders and coordinate with vendors for timely delivery.

* Verify received materials against purchase orders, invoices and delivery documents.

* Check batch number, expiry date, quantity, MRP and packaging of medicines and medical products.

* Coordinate replacement/return of damaged, short-supplied or near-expiry items.

* Monitor availability of critical and fast-moving medicines and consumables to prevent stock-outs.

General Hospital Purchase

* Handle procurement of stationery, housekeeping materials, uniforms, electrical items, maintenance materials, office supplies, pantry items and other general requirements.

* Collect and evaluate quotations from vendors and negotiate rates.

* Coordinate with different departments to understand their purchase requirements.

* Ensure materials are purchased within approved budgets and as per management requirements.





* Maintain a list of approved and reliable vendors and develop new vendor sources when required.

Documentation & Coordination

* Maintain purchase orders, quotations, comparative statements, invoices and vendor records.

* Track pending purchase orders and ensure timely delivery.

* Coordinate with Accounts for invoice verification and payment-related requirements.

* Maintain proper purchase records and reports in Excel/ERP.

* Support stock audits and reconciliation whenever required.

* Ensure procurement is carried out according to hospital policies and procedures.

* Prepare regular purchase reports for management review.

Qualification

* D.Pharm / B.Pharm mandatory

* Additional qualification in procurement, supply chain or hospital administration will be an advantage.

Experience

* 1–3 years of experience in hospital/pharmacy purchase preferred.

* Candidates with experience in handling both pharmacy and general hospital procurement will be preferred.

Required Skills

* Good knowledge of medicines, medical and surgical consumables.

* Knowledge of hospital procurement and vendor management.

* Good negotiation and communication skills.

* Good knowledge of MS Excel and basic computer applications.

* Strong coordination and follow-up skills.

* Good numerical and analytical ability.

* Ability to manage multiple purchase requirements and meet deadlines.

* Knowledge of purchase documentation and inventory processes.

Key Competencies

* Vendor Management

* Cost Negotiation

* Procurement Planning

* Inventory Coordination

* Documentation & Record Maintenance

* Communication & Coordination

* Time Management

* Attention to Detail

Performance Expectations

* Timely availability of medicines, medical consumables and general materials.

* Cost-effective procurement without compromising quality.

* Minimum stock-out situations for critical items.

* Accurate purchase documentation and vendor records.

* Effective vendor follow-up and timely closure of pending orders.

contact

Mounika HR

(phone hidden)

Pay: ₹22,000.00 - ₹26,000.00 per month

Benefits:

- Flexible schedule
- Provident Fund

Work Location: In person

📌 Pharmacy Purchase executive (Kelambakkam)
🏢 Evani hospital
📍 Kelambakkam