Job Description

Job Description – Assistant Manager – Subcontracting (EPC)

Department: Procurement / Commercial
Designation: Assistant Manager – Subcontracting
Industry: EPC (Engineering, Procurement & Construction)
Location: As per project requirement
Reporting To: Manager / Senior Manager – Subcontracting / Procurement

Job Purpose

To manage the complete subcontracting cycle for EPC projects, including subcontractor identification, RFQ, techno-commercial evaluation, negotiation, work order/contract finalization, execution monitoring, billing, and contract closure, ensuring timely project delivery, cost control, quality, and contractual compliance.

Key Responsibilities

1. Subcontractor Development & Prequalification

- Identify and develop competent subcontractors for civil, mechanical, electrical, instrumentation, erection, commissioning and other EPC activities.

- Conduct subcontractor prequalification and capability assessment.

- Evaluate manpower, equipment, financial capability, technical expertise and past project experience.

- Maintain and update the approved subcontractor/vendor database.

2. Tendering & Commercial Evaluation

- Prepare and issue RFQs/ITTs based on project scope, BOQ and specifications.

- Obtain and analyze technical and commercial offers from subcontractors.

- Prepare comparative statements and support techno-commercial evaluation.

- Identify cost-saving opportunities and benchmark subcontractor rates.

3. Negotiation & Contract Finalization

- Negotiate rates, terms, payment conditions, timelines, retention, advances, LDs, taxes and other contractual conditions.

- Prepare subcontract agreements, work orders and LOIs in coordination with Commercial/Legal teams.

- Ensure scope, exclusions, deliverables and contractual obligations are clearly defined.

- Ensure proper documentation and approval as per company procurement policies.

4. Subcontractor Management





- Monitor subcontractor performance against project schedule, cost, quality and safety requirements.

- Coordinate with Project, Planning, Engineering, QA/QC, Finance and Site teams.

- Resolve commercial and contractual issues during project execution.

- Monitor manpower and resource deployment by subcontractors.

5. Billing & Payment Management

- Verify subcontractor RA bills, measurements, work completion certificates and supporting documents.

- Coordinate with site teams for measurement certification and bill processing.

- Monitor advances, recoveries, retention, deductions and outstanding payments.

- Ensure payments are processed as per agreed contractual terms.

6. Contract & Cost Control

- Track subcontract value against approved budgets and committed costs.

- Monitor variations, extra items, deviations and claims.

- Evaluate subcontractor claims and prepare recommendations for approval.

- Maintain proper records of amendments, rate revisions and contractual correspondence.

7. Project & Compliance Coordination

- Ensure subcontractors comply with project specifications, statutory requirements, labour laws, safety standards and company policies.

- Support project teams in resolving subcontractor-related delays and disputes.

- Participate in subcontractor review meetings and project progress meetings.

- Assist in contract closure, reconciliation and release of retention/security deposits.

Key Performance Indicators (KPIs)

- Subcontracting cost vs. approved budget

- Savings achieved through negotiation





- Timely finalization of subcontract packages

- Subcontractor performance and delivery adherence

- Reduction in commercial disputes and claims

- Timely certification and processing of subcontractor bills

- Contract compliance and documentation accuracy

- Development of reliable subcontractor base

Qualification

- Bachelor’s Degree/Diploma in Civil, Mechanical, Electrical, Construction Management, or related engineering discipline.

- MBA/PG Diploma in Procurement, Supply Chain or Contracts will be an added advantage.

Experience

- 5–8 years of relevant experience in EPC / Infrastructure / Construction / Industrial Projects.

- Experience in subcontracting, procurement, contracts and commercial management is preferred.

- Robust exposure to subcontractor rate negotiation, work orders, BOQ, billing and variation management.

Required Skills

- EPC Subcontracting & Procurement

- Rate Analysis & BOQ

- Commercial Negotiation

- Contract Management

- Subcontractor Evaluation

- Cost Control

- Claims & Variation Management

- Project Coordination

- MS Excel / ERP / Procurement Systems

- Good communication and negotiation skills

- Strong analytical and problem-solving ability

Preferred Competencies

- Ability to work effectively with project/site teams and multiple subcontractors.

- Strong commercial acumen and attention to detail.

- Ability to handle multiple packages/projects simultaneously.

- Willingness to travel to project sites as required.

Ability to work under tight project timelines and commercial deadlines.

- Job Snapshot

Updated Date

14-09-2026

Job ID

Job_SPML_0709

Department

MANAGEMENT TEAM

Location

CORPORATE OFFICE, Kolkata, West Bengal, India

Experience

3 - 6 Years

Employee Type

REGULAR

Employee Sub Type

REGULAR CONFIRMED

Salary Range

INR 8,50,000 - 9,50,000 (Annual)

📌 ASSISTANT MANAGER (Kolkata)
🏢 SPML Infra
📍 Kolkata