JOB DESCRIPTION: COMPANY SECRETARY

LOCATION: Bhubaneswar, Odisha

EMPLOYMENT TYPE: Full-time, in office

TRAVEL REQUIREMENT: Travel within Odisha and India as required

POSITION CHARACTER: Corporate governance, statutory compliance and Board-support role

Key Responsibilities:

Corporate Law and Regulatory Compliance
Ensure compliance with the Companies Act 2013, applicable rules, Secretarial Standards and other corporate laws relevant to the company. Prepare and file statutory forms, returns and event-based submissions with the Registrar of Companies and Ministry of Corporate Affairs within prescribed timelines. Maintain a compliance calendar covering annual, quarterly, event-based and management-action deadlines. Track changes in corporate law and advise the Managing Director and Board on their practical implications. Coordinate statutory filings relating to directors, share capital, charges, registered-office matters and other corporate actions. Board and Shareholder Administration
Plan and administer Board meetings,



committee meetings and general meetings in accordance with applicable law and the company's constitutional documents. Prepare meeting notices, agendas, notes, attendance records, resolutions and minutes, and circulate them within the required timelines. Maintain minute books and ensure that Board and shareholder decisions are documented and followed through. Support directors with accurate information on their duties, disclosures, approvals and governance obligations. Statutory Records and Corporate Documentation
Maintain statutory registers, records, certificates, declarations, disclosures and corporate documents in physical and electronic form. Keep the company's master data, director records, shareholding information and authorised signatory details current. Organise corporate records so that information can be produced promptly for audits, due diligence, banking, tenders and regulatory review. Protect confidential Board, shareholder, commercial an

📌 Company Secretary (Odisha)
🏢 Prime Node Consulting Services
📍 Odisha