Job Description
Job Title: Podcast Outreach and Scheduling Coordinator Location: Remote Type: Full-time About Knowledge Networks Knowledge Networks produces three flagship podcasts — Regulating AI , CAIO Connect , and Indianness — that convene policy makers, industry leaders and cultural thinkers. We’re looking for a confident, creative and highly organized Booking Manager to own outreach, PR relationships and the end-to-end guest experience across all three shows. This is a hands-on role: you will build the guest pipeline, negotiate with PR teams, prepare high-profile guests and ensure on-brand, high-impact conversations. What you’ll own Strategic outreach & pipeline building. Design and execute multi-channel outreach campaigns to attract high-profile guests (CEOs, CAIOs, regulators, top academics, cultural leaders). Build a diversified pipeline by working with guests directly, their PR teams/agencies, industry networks and earned channels. PR & agency partnership.



Develop solid relationships with PR agencies and in-house press teams; co-create pitch strategies and manage approvals, embargoes and promotional windows. Guest lifecycle management. Own the guest funnel from identification → outreach → booking → briefing → interview → post-production promotion. Maintain meticulous records and handovers to production/marketing. Guest prep & briefing. Produce concise one-pagers and host briefing packs, run pre-interview prep calls, handle sensitive issues (NDAs, embargoes), and ensure guests are technically and editorially prepared. Scheduling & logistics. Coordinate complex calendars across time zones, manage travel or studio logistics when required, and run tech checks. Collaboration & promotion. Work closely with producers, hosts and marketing to align guests with editorial goals and promotion plans. Package guests for social, clips and partner outreach. Data, contracts & process. Maintain and optimize the guest CRM (Zoho), track KPIs, , and improve booking processes

📌 PODCAST OUTREACH AND SCHEDULING COORDINATOR (Mumbai)
🏢 RegulatingAI
📍 Mumbai