Job Summary

We are looking for a Visa Assistant to support the visa processing team in handling visa applications, documentation, coordination with clients and consulates/visa application centres, and ensuring timely submission and delivery of visa applications.

Key Responsibilities

- Assist in the end-to-end visa application process for various countries.

- Check and verify visa application forms and supporting documents for completeness and accuracy.

- Coordinate with clients for pending documents, photographs, forms, and other requirements.

- Prepare and organize documents as per the respective embassy/consulate/VFS requirements.

- Assist in scheduling visa appointments and biometric appointments.

- Coordinate with embassies, consulates, VFS and other visa application centres whenever required.

- Track visa applications and maintain updated records of application status.

- Follow up on pending applications and communicate updates to clients/internal teams.

- Assist with visa fee calculations and other applicable charges.





- Ensure proper filing and maintenance of visa-related documents and records.

- Support the team in visa submission, passport collection and delivery.

- Stay updated on changes in visa rules, documentation requirements, processing timelines and procedures.

- Handle client queries professionally and ensure timely resolution.

- Maintain confidentiality of client/passport and other sensitive documents.

Required Skills

- Valuable knowledge of visa documentation and application procedures.

- Good written and verbal communication skills.

- Strong attention to detail and document-checking ability.

- Good coordination and follow-up skills.

- Basic knowledge of MS Office, Excel and email communication.

- Ability to work under deadlines and handle multiple applications simultaneously.

- Customer-service oriented with a professional approach.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits

- Paid sick time

- Paid time off

- Provident Fund

Work Location: In person

📌 Visa Executive (Hyderabad)
🏢 Gilpin Travel Management
📍 Hyderabad