5–8 years of relevant experience in tender management, bid management, proposal management, or IT business development.

Qualification

Bachelor’s degree in Computer Science, Information Technology, Engineering, Business Administration, or a related field. MBA/PGDM in Marketing, Business Development, or related areas will be an added advantage.

Job Summary The Tender Manager will be responsible for managing the complete tender and bid management lifecycle for IT projects. The role involves identifying relevant tender opportunities, analyzing tender requirements, coordinating with technical, finance, legal, HR, and management teams, preparing compliant technical and commercial proposals, and ensuring timely submission of high-quality bids.

Key Responsibilities1. Tender Identification & Opportunity Management

- Identify and track relevant IT tenders, RFPs, RFQs, EOI, RFI, and government procurement opportunities.
- Monitor tender portals and other sources for new business opportunities.
- Evaluate tender opportunities based on eligibility, scope, commercial viability, technical requirements, and organizational capabilities.
- Maintain a tender opportunity tracker and bid calendar.
- Coordinate internally for Go/No-Go decisions.

1. Tender Document Analysis

- Review tender/RFP documents, eligibility criteria, scope of work, technical specifications, timelines, commercial conditions, and contractual terms.
- Identify mandatory documents, compliance requirements, evaluation criteria, EMD/Bid Security, Performance Bank Guarantee, and other tender conditions.
- Prepare tender requirement checklists and compliance matrices.
- Identify risks, deviations, and clarification requirements before bid submission.

1. Proposal & Bid Management

- Lead the preparation and submission of complete technical and commercial bids.
- Coordinate with technical teams for solution design, methodology, architecture, project plans, and technical write-ups.
- Coordinate with the finance/commercial team for pricing, costing, taxes, and financial proposals.




- Coordinate with legal and management teams for contractual and statutory requirements.
- Prepare executive summaries, covering letters, declarations, undertakings, and other bid documents.
- Ensure all documents comply with tender specifications and prescribed formats.

1. Team Coordination

- Coordinate with Business Development, Sales, Technical, Project Management, Finance, HR, Legal, Procurement, and Senior Management teams.
- Allocate responsibilities and establish internal timelines for each tender.
- Follow up with stakeholders to ensure timely receipt of required information and documents.
- Conduct internal bid review meetings before submission.

1. Compliance & Quality Control

- Ensure 100% compliance with tender eligibility and submission requirements.
- Verify all forms, certificates, declarations, annexures, credentials, and supporting documents.
- Ensure that technical and financial proposals are complete, accurate, consistent, and error-free.
- Maintain version control and confidentiality of tender documents.
- Ensure bids are submitted within the specified deadline and through the required procurement portal/mode.

1. Commercial & Pricing Support

- Work with the finance and management teams to prepare competitive and commercially viable pricing.
- Analyze BOQ, manpower requirements, project costs, licenses, infrastructure, and other cost components.
- Support preparation of financial proposals and price schedules.
- Conduct competitor and market analysis wherever possible.
- Ensure pricing is aligned with tender requirements and organizational margins.

1. Post-Bid Activities

- Track tender opening, technical evaluation, commercial evaluation, and award status.




- Respond to clarification requests from clients/tendering authorities.
- Coordinate presentations, demonstrations, technical discussions, and negotiations where required.
- Support contract finalization and handover to the project/delivery team after successful award.
- Maintain records of submitted bids, outcomes, and lessons learned.

Key Skills Required
- Strong knowledge of IT tendering and proposal management.
- Excellent understanding of RFP, RFI, RFQ, EOI, and government/enterprise procurement processes.
- Strong technical proposal and business writing skills.
- Excellent documentation and presentation skills.
- Strong analytical and problem-solving abilities.
- Good commercial and financial understanding.
- Strong negotiation and stakeholder-management skills.
- Excellent coordination and follow-up skills.
- Ability to work under strict deadlines.
- Strong knowledge of MS Office, especially Word, Excel, and PowerPoint.
- Experience with government e-procurement/tender portals will be an advantage.
- Knowledge of IT services, software development, cloud, infrastructure, cybersecurity, and managed services will be an added advantage.

Key Performance Indicators (KPIs)
- Number of tenders successfully submitted.
- Tender submission accuracy and compliance percentage.
- Timely submission of bids.
- Bid-to-win/conversion ratio.
- Value of contracts won.
- Quality of technical and commercial proposals.
- Compliance with tender requirements.
- Timeliness of internal coordination and documentation.
- Reduction in bid errors, omissions, and disqualifications.

Preferred Experience Candidates with experience in handling tenders for Government Departments, PSUs, Corporates, Banks, Educational Institutions, Healthcare Organizations, and other large enterprises will be preferred.

Experience with GeM, CPPP/e-Procurement portals, state government tender portals, and other online tendering platforms will be an added advantage.

Pay: ₹15,870.76 - ₹58,803.91 per month

Advantages

- Provident Fund

Work Location: In person

📌 Tender Manager (Pune)
🏢 Probit Plus
📍 Pune