We are hiring for a Project Coordinator Recruitment Operations & Stakeholder Management role at Vedak, offering an opportunity to work in a dynamic and fast-paced environment with diverse recruitment and business operations.

Job Overview

We are looking for a proactive and organized Project Coordinator with a minimum of 3 years of experience in recruitment operations to support and coordinate recruitment activities within a fast-paced and evolving marketing/B2B environment. The ideal candidate should have strong communication, coordination, and stakeholder management skills, along with the ability to manage multiple priorities and ensure smooth execution of recruitment processes.

The candidate will work closely with recruiters, hiring managers, business teams, clients, and external stakeholders to coordinate recruitment requirements, track progress, manage timelines, and ensure timely completion of deliverables.

Key Roles & Responsibilities

- Coordinate and support end-to-end recruitment operations, ensuring hiring activities progress smoothly and within defined timelines.
- Coordinate with recruiters, hiring managers, clients, and internal teams to understand requirements and track recruitment progress.
- Schedule and coordinate interviews, meetings, candidate discussions, and follow-ups.
- Maintain recruitment trackers, candidate records, project documentation, and other relevant reports.
- Monitor recruitment timelines, milestones, deliverables, and pending action items.
- Prepare and share regular status reports and updates with relevant stakeholders.
- Follow up with stakeholders to ensure timely completion of tasks and deliverables.
- Identify potential delays, operational challenges, or process gaps and escalate them appropriately.
- Support improvements to recruitment processes, workflows, and operational practices.
- Manage multiple recruitment requirements simultaneously while maintaining accuracy and attention to detail.
- Maintain clear and effective communication with candidates, internal teams, clients,



and other stakeholders.
- Assist in coordinating recruitment-related projects and business initiatives.
- Adapt to changing priorities, processes, and requirements within a dynamic and evolving organization. Required Skills & Experience
- Minimum 3 years of experience in recruitment operations, recruitment coordination, project coordination, or a similar role.
- Strong understanding of recruitment processes and operational workflows.
- Excellent verbal and written communication skills.
- Strong stakeholder management and relationship-building skills.
- Excellent organizational, coordination, follow-up, and time-management abilities.
- Ability to manage multiple tasks, priorities, and deadlines effectively.
- Strong problem-solving and analytical skills.
- Good working knowledge of MS Office, particularly Excel, Word, and PowerPoint.
- Experience with ATS, recruitment platforms, CRM, or project management tools will be an advantage.
- Ability to work independently and collaborate effectively with cross-functional teams.
- Strong attention to detail and documentation skills.
- Ability to work effectively in a rapid-paced and evolving environment.

Education Qualification

- Graduate degree or Master’s degree in any relevant discipline.
- A Master’s degree in Business Administration, Human Resources,

Management, Marketing, or a related field will be an added advantage.

- The candidate’s highest educational qualification should be either Graduation or a Master’s degree.

Preferred Candidate Profile Candidates with experience in a fast-paced marketing, B2B, consulting, staffing, recruitment, or technology-driven organization will be preferred. The ideal candidate should be proactive, adaptable, organized, and comfortable working with multiple stakeholders while managing recruitment operations and coordination activities.

Key Competencies

Recruitment Operations | Project Coordination | Stakeholder Management |

Communication | Process Coordination | Reporting & Documentation | Time Management | Problem Solving | Team Collaboration | Adaptability

📌 Recruitment Operations & Stakeholder Management (Bengaluru)
🏢 Indypay Technologies
📍 Bengaluru