— Purchase Manager (Procurement & Contracts)

Details:

Purpose

Own the Procurement department's overall performance — cost, vendor quality, delivery timelines and inventory — while also taking direct ownership of all vendor/contractor agreements, ensuring the Firm's commercial and legal interests are protected in every contract.

Reporting

Reports to: Operations Manager/COO.

Responsibilities

- Own the end-to-end procurement cycle — requisition validation, RFQ, negotiation, PO issuance Directly manage the Contracts function — draft, review and finalize all vendor/contractor agreements Approve vendor selection and RFQ outcomes beyond the authorised band held by the Purchase Executive Track contract compliance, renewal dates and resolve vendor disputes Build and maintain the approved vendor base with Vendor Development Review and sign off high-value/complex POs and contracts before issue Monitor store/inventory health and logistics performance across projects Report procurement cost variance, vendor performance and contract risk to Operations Manager/COO monthly

Daily Routine Review pending RFQs, POs and contract drafts awaiting sign-off; resolve escalations from the procurement team; track urgent site material/contract issues.

Weekly Routine

Chair the procurement team review (open POs, vendor delivery performance, contract renewals due); review cost variance and vendor negotiation outcomes.

Monthly Routine

Present procurement cost variance vs BOQ,



vendor performance scorecards and contract compliance status to the Operations Manager/COO; review the recent-vendor onboarding pipeline.

KPIs

Procurement cost variance vs BOQ; vendor performance score (quality/delivery); contract turnaround time; contract compliance rate; disputes resolved without cost/legal impact; on-time material delivery %.

Authority

Can finalize vendor selection, pricing and standard contract terms within the Firm's approved cost and template guidelines, without further sign-off.

Approval Matrix

Costs above the authorised procurement band, non-standard contract clauses, or any legal/liability deviation — Founder/COO approval required.

Documents Handled

Requisitions, RFQs, purchase orders, vendor/contractor agreements, contract compliance trackers, vendor evaluation scorecards.

Software Used

ERP (Procurement & Contracts modules), MS Office/Excel.

Skills Required

Procurement negotiation, contract drafting and legal literacy, vendor relationship management, cost analysis, risk assessment.

Training Plan

Month 1: ERP procurement/contracts modules, category and vendor-base orientation. Month 2-3: Shadow contract negotiations and sign-offs with COO. Ongoing: Quarterly contract-law/compliance refreshers.

Growth Path

Purchase Manager → Senior Procurement & Contracts Head → Operations Manager.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Purchase Manager (Ahmedabad)
🏢 system and solution
📍 Ahmedabad