The Project Coordinator is responsible for end-to-end coordination of training operations, sales reporting, student and academic data management, CMS and application-related requirements, accounts support, and cross-team communication. The role acts as the central point of coordination between trainers, sales personnel, IT/App teams, accounts/finance, and management, ensuring tasks, reports and systems are updated accurately and on time including support on content language translation wherever required.

Key Responsibility Area,

1. Team Task & Communication Management

- Update and share the daily/weekly team task report via Outlook and WhatsApp for the entire team.
- Ensure task updates are consistent, timely and accessible to all team members.
- Act as the central coordination point between trainers, sales, IT/App teams.

1. Trainer Scheduling & Coordination

- Schedule daily/weekly sessions for regional trainers (e.g., Dehradun and Maharashtra trainers).
- Reschedule sessions as required, coordinating directly with trainers on changes.
- Track trainer availability and maintain an up-to-date schedule across regions.

1. Meeting Documentation & Reporting

- Attend End-of-Day (EOD), specifically for PE Trainers; prepare Minutes of Meeting (MoM) reports.
- Summarize updates and action points from all trainers and share with management/team.
- Prepare and share a periodic (weekly) summarized Trainer Report for review

1. Sales & Performance Reporting

- Prepare and maintain the Weekly Sales Update template; circulate to sales personnel for input.
- Collect, consolidate and share completed weekly sales reports with management.
- Follow up on pending/WIP reports to ensure timely submission.

1. Student Data & Academic Portal Management

- Manage student addition, removal and transfer processes across schools on the portal.
- Prepare and issue student login credentials for new academic sessions.
- Process grade deactivation and student data upgradation as required.
- Revert confirmation/completion emails to relevant stakeholders once actions are completed.

1. CMS Systems Management

- Manage and maintain content on the CMS (Content Management System), ensuring accuracy and timely updates.
- Upload, organize and update academic/training content, records and resources on the CMS.




- Troubleshoot and report CMS-related issues; follow up with IT until resolution.
- Maintain CMS documentation.

1. Application (App) Requirements Coordination

- Liaise with the IT/development team to relay requirements, track progress and report on feature status.
- Maintain a requirements/issue tracker for ongoing App-related requests.

1. Language Translation Support

- Support translation of training and app/CMS content into required regional languages.
- Coordinate with translators/trainers to ensure translated content is accurate and contextually appropriate.
- Review and proofread translated content before publishing on the CMS/App.
- Maintain a repository of translated content versions for reference.

1. Accounts & Finance Support (Assisting on the Accounts and Admin Requirement)

- Support on petty cash invoices/bills scanning and physical documentation of POs and its invoices, bank statements, challans, and other relevant important company documents.
- Initial verification of trainer and employee travel expense claims against submitted bills and physical documentation of all the claims in an orderly manner.
- Coordinate the initial round of interviews scheduling meetings with candidates and support onboarding by collecting and segregating the KYC documents as per checklist for labour registration/amendment.
- Initial identification of vendors for the purchase of assets (e.g., tablets) and other requirements.
- Admin coordination accompany/visit relevant offices with regard to labour requirements, payment of taxes, and other statutory provisions related to the office, including the renewal of Corporation License, Lease Deeds, etc.

1. Inventory & Records Verification

- Verify the Excel inventory list against physical stock records.
- Report and confirm data accuracy to management via email.

1. Stakeholder Coordination

- Coordinate with the IT team on missing or incomplete trainer report data.
- Discuss and resolve scheduling matters with regional points of contact.




- Coordinate on system/portal/CMS/App access requests with relevant teams.
- Respond to and follow up on emails regarding assigned tasks and suggestions

Required Skills & Qualifications
- Strong organizational and multitasking ability to manage scheduling, reporting, CMS and App coordination simultaneously.
- Working knowledge of CMS platforms (content upload, editing, permissions and troubleshooting).
- Familiarity with coordinating app/software requirements between business and technical/IT teams.
- Proficiency in MS Outlook, Excel, Word and WhatsApp for team communication and reporting.
- Valuable written communication skills for MoM documentation, email correspondence and content review.
- Working knowledge of regional languages, or experience coordinating translation work, is an added advantage.
- Attention to detail, particularly for student data, inventory, CMS content, accounts entries, and report accuracy.
- Basic working knowledge of accounting entries, ERP systems, and coordination with finance/CA teams is an added advantage.
- Ability to coordinate across multiple regions, trainers, departments and technical teams.
- Prior experience in project/operations coordination, training coordination, accounts support, or academic administration preferred.

Tools & Application Access Required
- MS Outlook and WhatsApp (for team task updates and communication).
- MS Excel (for sales, inventory, accounts, and trainer report templates).
- Student/academic portal access (for student addition, removal, transfer and credential management).
- CMS platform access (content upload, editing and permission management).
- Shared drive/email access for report circulation and stakeholder correspondence.

Basic Qualifications & Skills:

- Bachelor’s degree in Business Administration, Management, Commerce, IT, or related field.
- 1–3 years’ experience in project/operations coordination or administration.
- Good knowledge of MS Excel, Word, Outlook, and CMS/online portals.
- Strong communication, coordination, reporting, and follow-up skills.
- Good organizational, multitasking, and time-management skills.
- Strong attention to detail and data accuracy.
- Ability to coordinate effectively with multiple teams and stakeholders.”

Work Location: In person

📌 Project Coordinator (Kochi)
🏢 OGI VOO SPORTS
📍 Kochi