About the Role

We are looking for a proactive and detail-oriented Project Coordinator to work closely with the Plant Manager in driving plant-level execution, project coordination, action tracking and management reporting.

The role will involve supporting the Plant Manager during plant rounds, meetings and reviews, capturing instructions and action points, coordinating with relevant stakeholders across plant functions, and ensuring timely follow-up and closure.

The candidate will also maintain CapEx/OpEx project trackers, MOMs, task lists, MIS reports and management documentation, and should be comfortable using AI tools such as ChatGPT, Gemini, Copilot or similar platforms for research, documentation, reporting, presentations and productivity enhancement.

Key Responsibilities

1. Plant Coordination & Action Tracking

· Shadow the Plant Manager during plant rounds, meetings and reviews; capture instructions, observations, decisions and action points.

· Convert instructions into task lists with responsibility, timelines and priorities, and coordinate with relevant stakeholders for execution.

· Follow up across Production, Quality, RMRD, Packaging, Maintenance, Utilities, Stores, Dispatch, HR, Admin, Security, Finance, Accounting, Compliance and other functions as required.

· Maintain daily action trackers and highlight pending, delayed and critical actions to the Plant Manager.

2. Reporting & MIS

· Prepare daily, weekly and monthly MIS reports, dashboards, trackers and management summaries.

· Collect, compile and validate information from various plant functions and ensure accuracy, completeness and timely reporting.

· Support Plant Manager in operational reviews through data,



reports and presentation material.

3. Project Monitoring

· Track CapEx, OpEx and other plant projects, including milestones, deliverables, timelines, responsibilities and status.

· Follow up with project owners for timely completion and escalate delays, gaps and dependencies.

· Maintain systematic project records and documentation.

4. MOM, Documentation & Follow-up

· Prepare and circulate MOMs, action lists, trackers, follow-up reports and other management documentation.

· Maintain proper records of instructions, decisions, commitments and project updates.

· Ensure continuous follow-up and timely closure of assigned actions.

5. AI & Process Improvement

· Use ChatGPT, Gemini, Copilot and similar AI tools for basic research, data summarization, drafting, documentation, reports, presentations and other productivity requirements.

· Identify opportunities to improve reporting, documentation, tracking and coordination through AI and automation.

· Support digital and process improvement initiatives within plant operations.

Candidate Profile

Required Qualifications

· Bachelor's Degree in Engineering, Commerce, Management, Statistics or a related field.

· 1 to 2 years of experience in Project Coordination, Operations Coordination, MIS,



Data Reporting or similar roles.

· Experience working in a manufacturing or plant environment will be preferred.

Technical Skills

· Good to advanced Microsoft Excel skills: Pivot Tables, VLOOKUP / XLOOKUP, Conditional Formatting, Data Validation, Charts & Dashboards, MIS Reporting and Basic Data Analysis.

· Proficiency in Microsoft PowerPoint and MS Office Suite.

· Good documentation, reporting and tracker-management skills.

· Working knowledge of AI tools and productivity platforms.

· Ability to organize and manage information from multiple departments.

Behavioral Skills

· Strong attention to detail, observation and listening skills.

· Excellent communication and interpersonal skills.

· Strong follow-up, coordination and execution discipline.

· Ability to work independently and manage multiple priorities.

· Strong analytical and problem-solving abilities.

· High level of ownership, accountability and confidentiality.

· Ability to interact effectively with multiple departments and stakeholders.

Preferred Qualifications

· Exposure to manufacturing KPIs and plant operations.

· Basic understanding of project management methodologies.

· Experience creating automated reports and dashboards.

· Familiarity with ERP systems and digital reporting tools.

· Exposure to CapEx/OpEx project tracking.

· Experience supporting senior management or plant/operations leadership will be an advantage.

Pay: ₹400,000.00 - ₹450,000.00 per year

Advantages

- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Project Coordinator (Karjan)
🏢 Bankai Infotech
📍 Karjan