The Personal Assistant (PA) will provide high-level, confidential, and personalized support to the Managing Director in both qualified and personal capacities. The role requires a highly discreet, proactive, and organized individual who can manage complex schedules, coordinate personal and business travel, handle private correspondence, and act as a trusted gatekeeper. Unlike a traditional Executive Assistant, this role demands flexibility, a 24/7 mindset, and the ability to handle personal errands, family coordination, and household-related tasks alongside business responsibilities.

Key Responsibilities

A. Calendar & Schedule Management

- Manage and maintain the MD's/Chairman's calendar, including business meetings, personal appointments, family commitments, and social engagements.
- Prioritize and resolve scheduling conflicts with minimal disruption.
- Send timely reminders and ensure the principal is always prepared for upcoming commitments.
- Coordinate with internal teams, external stakeholders, and family members to schedule meetings and events.

B. Travel Management (Business & Personal)

- Plan and book domestic and international travel—flights, hotels, visas, ground transport, and itineraries—for both business and personal trips.
- Handle last-minute changes, cancellations, and rebookings efficiently.
- Prepare detailed travel dossiers including maps, contacts, and backup plans.
- Coordinate personal travel for family members, including vacation planning and logistics.

C. Personal & Household Support

- Manage personal errands, shopping, bill payments, and household vendor coordination.
- Coordinate with domestic staff, drivers, security, and household managers.
- Handle personal banking, insurance, and documentation tasks as required.
- Organize family events, dinners, and social gatherings.
- Assist with medical appointments,



school/college coordination for children, and other family-related tasks.

D. Communication & Correspondence

- Act as the first point of contact for the MD/Chairman—screen calls, emails, and visitors with professionalism and discretion.
- Draft, review, and respond to personal and business correspondence.
- Maintain confidentiality of all personal, family, and business matters.
- Liaise with lawyers, accountants, doctors, and other personal service providers.

E. Meeting & Event Coordination

- Organize board meetings, personal meetings, and social events.
- Prepare agendas, take minutes, and follow up on action items.
- Coordinate with caterers, venues, and event staff for personal and business functions.

F. Documentation & Record Keeping

- Maintain personal and business files, contracts, and confidential documents.
- Handle passport, visa, and other personal document renewals.
- Manage expense reports, personal budgets, and reimbursements.

G. Stakeholder & Vendor Management

- Build and maintain relationships with key personal and business contacts.
- Coordinate with vendors, service providers, and household staff.
- Negotiate and manage personal service contracts.

H. Ad-Hoc & 24/7 Support

- Be available outside standard working hours for urgent personal or business matters.
- Handle last-minute requests and unexpected changes with calm and efficiency.
- Accompany the principal on personal or business trips when required.

Qualifications & Experience

- Education: Bachelor's degree in any discipline. Diploma in Secretarial Practice/PA is a plus.

· Experience: 5–8 years as a Personal Assistant, or similar role supporting senior leadership or promoter families. · Industry: Experience in corporate, family office, or promoter-driven businesses preferred.

Pay: ₹50,000.00 - ₹55,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Personal Assistant to Managing Director (Andheri)
🏢 Trisa Exports
📍 Andheri