JD for Executive/Sr. Executive

Key Responsibilities

1. Purchase & Procurement

- Review and process Purchase Requisitions (PRs) and Purchase Orders (POs) in ERP as per approved SOP.
- Handle procurement of Packing Materials and Finished Goods as per production and business requirements.
- Obtain quotations and prepare rate comparisons for procurement decisions.
- Negotiate prices, payment terms, delivery schedules and other commercial terms with vendors.
- Ensure timely placement and closure of POs.

2. Inventory Management

- Monitor FG and PM inventory as per defined Min./Max. stock levels.
- Prepare and maintain inventory trackers and purchase order status reports.
- Plan and follow up material requirements based on production plans and stock availability.
- Expedite PM deliveries to ensure uninterrupted manufacturing operations.
- Expedite FG production and deliveries as per the production plan.
- Coordinate with QC and vendors for rejected materials and arrange timely replacements.

3. Vendor Management & Development

- Identify and develop new vendors for Packing Materials across PAN India.
- Coordinate vendor registration and documentation as per SOP.
- Send RFQs to new and existing vendors and evaluate commercial offers.
- Arrange samples and coordinate with NPD/Marketing/QC teams for approvals and feedback.
- Coordinate artwork, proofing and sample development with vendors and internal departments.
- Monitor and maintain vendor performance records.

4. CMU & Finished Goods Coordination

- Coordinate with CMUs for production planning and timely delivery of Finished Goods.
- Follow up with CMUs and related vendors for production and dispatch schedules.
- Coordinate with CMU and Logistics teams for vehicle placement and material movement.
- Follow up for debit/credit notes and invoice-related issues with vendors and Accounts.
- Coordinate with Stores and Accounts for timely posting of third-party purchase invoices.

5. Documentation & MIS





- Maintain daily records of signed POs and other purchase documents as per SOP.
- Maintain approved costing and rate comparison sheets.
- Maintain FG and PM purchase order status and delivery trackers.
- Maintain vehicle placement and material movement trackers.
- Prepare weekly payment proposals for CMU and related Packing Material vendors and submit them for approval.
- Maintain vendor agreements and other required procurement documentation.

6. Vendor Reconciliation

- Obtain vendor ledgers from CMUs and related vendors.
- Coordinate with the Accounts team for quarterly vendor reconciliation.
- Follow up and resolve outstanding commercial, invoice, debit/credit note and payment-related discrepancies.

7. SOP & Process Compliance

- Ensure strict implementation of Purchase Department SOPs.
- Complete assigned procurement activities within defined timelines.
- Maintain proper documentation and records as required under the SOP.
- Identify process gaps and coordinate for timely resolution and improvement.

8. Cross-Functional Coordination

- Coordinate effectively with Production, Planning, QC, NPD, Marketing, Stores, Logistics and Accounts teams.
- Ensure timely communication of material availability, delays, rejections and other procurement-related issues.
- Maintain professional relationships with vendors and internal stakeholders.

Key Performance Indicators (KPIs)
- Timely PR/PO processing and closure.
- On-time availability of PM and FG as per production requirements.
- Maintenance of optimum PM and FG inventory levels.
- Vendor delivery performance.
- Purchase cost savings and effective negotiations.
- Timely resolution of rejected materials and replacement.
- Recent vendor development and sample/proofing coordination.
- Accuracy and timely completion of purchase documentation and MIS.
- SOP compliance.
- Timely vendor reconciliation and resolution of outstanding issues.
- Timely completion of assigned tasks.

Experience
- 45 years of experience in Purchase
- Industry Preference: FMCG / Food / Manufacturing industry / Packaging Material

📌 Packaging Purchase- Executive/ Sr. Executive- Delhi (New Delhi)
🏢 Apis India
📍 New Delhi