As an Office Administrator, you will be managing our office infrastructure, cash expenses, bill keeping, vendor management, assets setup and maintenance, supporting other teams to organize events, conduct meetings & conferences. You will be performing bookkeeping functions, managing housekeeping staff, keeping inventory records, and reloading office supplies as needed.

Experience: 2 – 3 Years

Responsibilities

Internal Office Administration

- Maintain office infrastructure and ensure its proper functioning by coordinating repairs, maintenance, and renovations as needed. - Effectively keep a track of the maintenance activities, schedules, and service contracts to ensure timely and efficient upkeep. - Manage office cash expenses, keeping a meticulous record of all expenses, bills, and invoices. - Submit required bills and invoices to the auditing team in a timely manner for financial reconciliation and reporting. - Manage relationships with vendors, including negotiating contracts, pricing, and terms. - Source and evaluate potential new vendors to ensure cost-effectiveness and quality of services or supplies. - Assist other teams in organizing events, meetings, conferences, and travel arrangements, including booking venues, accommodations, and transportation. - Coordinate logistics, prepare materials, and provide on-site support for events and meetings. - Manage office essentials and pantry items, ensuring that all items are well-stocked and replenished as needed. - Monitor inventory levels, place orders, and maintain relationships with suppliers. - Manage outsourced jobs ensuring they are completed on time,



within budget, and to the desired quality standards.

Office & IT Asset Management:

- Ensure the management and maintenance of Office & IT assets and inventory for optimal business performance. - Maintain accurate records of Office & IT assets, track their usage, and coordinate repairs or replacements as required. - Develop an efficient system for tracking and allocating the assets to employees. - Conduct periodic audits to ensure proper asset management and prevent loss or misuse.

WP! & Sys Support Works:

- Provide support to the system admin team for any requirements or tasks needed to maintain the office's technology infrastructure. - Support and troubleshoot internal systems PCs, Laptops, LAN, Wi-Fi, WAN, Internet, Firewalls, and other hardware devices when required. - Follow up with clients for prompt renewals of WP payments every month. - Supporting WP team for prompt renewal of WP! accounts with respective vendors and update records.

Required Skills

- Good experience in office infrastructure administration. - Good M365 skills, including proficiency in Excel, Word, and PowerPoint. - Good English communication and email writing skills. - Strong organizational skills and attention to detail. - Solid interpersonal & customer relationship skills. - Troubleshooting & problem-solving skills. - Negotiation skills for vendor contracts and relationships. - Familiarity with office equipment and technology, including IT assets. - Strong analytical and decision-making skills. - Documentation skills. - Risk management skills. - Work Location: In person

📌 Office Administrator (Coimbatore)
🏢 BETTER LIVES :)
📍 Coimbatore