ROLE & RESPONSIBILITIES:

Manage Beetles Consulting's day-to-day IT infrastructure and digital systems, with particular responsibility for Microsoft 365 and SharePoint. Provide responsive, hands-on troubleshooting and user support for routine hardware, software, connectivity, file-sharing and access issues, while establishing and administering reliable, secure and practical systems supporting the Head Office and multiple concurrent project teams, consultants and external stakeholders.

- Act as the first point of contact for day-to-day IT problems and independently troubleshoot and resolve routine hardware, software, Microsoft 365, SharePoint, file upload/download, synchronisation, printing, peripheral, Wi-Fi/network connectivity and user-access issues. Escalate to OEMs, software vendors, ISPs or specialist IT support only where required.
- Diagnose recurring IT problems, identify root causes and coordinate corrective action with relevant vendors or service providers to minimise repeat disruptions.
- Maintain all company laptops, desktops, printers, peripherals and related IT equipment, including procurement, configuration, repair, servicing and replacement.
- Maintain an accurate IT Asset Register covering equipment issued, user, location, warranty, service history and replacement requirements.
- Manage office broadband, Wi-Fi, routers, network connectivity and coordination with internet / IT service providers.
- Administer Microsoft 365 including Outlook, Teams, OneDrive, SharePoint, user accounts, licences, MFA, security groups and access permissions.
- Execute employee IT onboarding, role/access changes and secure offboarding.
- Establish and administer Beetles Consulting's internal SharePoint environment for company information, administration, templates, SOPs, internal coordination and controlled records.
- Establish a dedicated SharePoint Project Site / Workspace for each project and configure suitable document libraries, folder structures, permissions, version controls and access groups.
- Administer access for Clients, Beetles teams, Architects, Consultants, PMC,



Contractors and other authorised project stakeholders, including prompt withdrawal of access when instructed.
- Support project teams in organising and accessing controlled information including drawings, specifications, contracts, BOQs, RFIs, MARs, WIRs, NCRs, MOMs, reports, approvals, correspondence, photographs and registers.
- Maintain the IT administration of SharePoint while ensuring responsibility for correctness, approval and document control remains with the respective Project Controller / Document Control team.
- Maintain a central register of all software, subscriptions and IT services including licence count, assigned users, purchase date, cost, renewal date and vendor details.
- Monitor renewals and advise Management sufficiently in advance to avoid service disruption or unnecessary expenditure.
- Evaluate software requirements and recommend practical, cost-effective solutions for project management, design review, document management, productivity and communication.
- Maintain appropriate password, MFA, antivirus, endpoint protection, backup and accesscontrol practices and coordinate specialist cybersecurity support where required.
- Manage IT vendors, service providers, AMCs, warranties, software subscriptions and related commercial coordination.
- Provide practical training and user support for Microsoft 365, SharePoint, Teams, OneDrive and company IT systems.
- Support a growing organisation of approximately 1020 employees while administering digital access across multiple concurrent projects involving potentially 250400 external users / stakeholder access relationships.

Candidate Must be having knowledge of :
- Practical Microsoft 365 administration including Outlook, Teams, OneDrive and user licenses.




- Solid SharePoint Online administration and document-management experience.
- Ability to establish and manage SharePoint sites, libraries, folder structures, user groups, permissions, version control and external access.
- Office IT administration covering laptops, desktops, printers, peripherals and employee technical support.
- LAN, Wi-Fi, broadband, routers and basic office network management.
- Strong hands-on troubleshooting capability across laptops/desktops, Windows, Microsoft 365, SharePoint, software applications, printers, Wi-Fi/network connectivity, file upload/download, synchronization and user-access issues. • IT asset, software, subscription, license, warranty and AMC management.
- Employee IT onboarding/offboarding including secure creation and withdrawal of access.
- Basic cybersecurity, MFA, endpoint protection, backup and data-security practices. • Ability to work independently and support non-technical users patiently and effectively

Preferred candidate profile :
- Experience in a consulting, architecture, engineering, construction, PMC, real estate or other project-based organisation.
- Experience establishing SharePoint-based project collaboration / document-management environments involving external consultants and stakeholders.
- Understanding of controlled project information such as drawings, RFIs, MARs, WIRs, NCRs, MOMs, reports, approvals and correspondence.
- Experience administering multiple project workspaces and external-user permissions. • Exposure to Microsoft Entra ID / Azure AD and basic workflow automation. • Microsoft 365 / SharePoint certification or equivalent practical experience.

SKILL REQUIRED : IT Manager, IT & Digital Systems Manager, Microsoft 365 Administrator, M365, SharePoint Administrator, SharePoint Online, Teams, OneDrive, Office IT, Network Administrator, IT Infrastructure, IT Asset Management, Software Licence Management, Document Management, Project Collaboration, CDE, User Access Management.

Perks and benefits

Will be discussed at the time of Interview.

📌 IT & Digital Systems Manager (Mumbai)
🏢 Beetles Consulting And Trading
📍 Mumbai