About the Role

We are seeking an HR Operations Executive to own HR operations, documentation, compliance, and reporting at the warehouse/regional level, with additional support on recruitment, onboarding, employee relations, training, and engagement partnering closely with hiring managers, IT, Administration, Safety, and Operations.

Key Responsibilities

HR Records & Documentation

- Maintain employee personal files and HR records with accuracy and confidentiality.
- Manage pre-joining documentation and post-joining documentation for completeness and accuracy.
- Coordinate probation reviews and confirmation documentation with line managers.

HR Reporting & MIS
- Keep recruitment, documentation, letter issuance, and training trackers current and accurate at all times.
- Prepare monthly HR MIS reports covering recruitment, onboarding, training, and engagement metrics for management reporting.

ISO Process & Documentation
- Own and maintain HR-related ISO documentation at the warehouse/regional level.
- Ensure proper filing, version control, and audit readiness per ISO and internal compliance requirements.

Employee Relations Operations
- Address employee relations matter per disciplinary policy and HR guidelines.
- Respond to HR-related queries promptly to ensure a positive employee experience and smooth day-to-day HR operations.

Offer & Onboarding Support
- Support preparation and issuance of offer, appointment, and confirmation letters per policy.
- Coordinate background verification with third-party agencies/internal teams.
- Coordinate joining formalities,



system access, email IDs, ID cards, and workstation setup with IT/Administration.
- Support induction/orientation programs on company policy, culture, and processes.

Employee Engagement & Welfare
- Support engagement initiatives, welfare activities, and celebrations to enhance workplace morale.
- Collaborate with the Safety Committee and Emergency Response Team (ERT) on warehouse-level safety and welfare initiatives.

Training Coordination
- Support coordination of regular training across warehouses/regions per business and compliance needs.
- Track and document training attendance, content, feedback, and effectiveness for reporting and ISO documentation.

Exit & Separation Management
- Coordinate the Full & Final (FnF) settlement process for exiting employees, liaising with Finance, IT, and Administration for timely clearance and closure.
- Ensure exit formalities resignation acceptance, exit interviews, clearance forms, and relieving/experience letters are completed accurately and within TAT.

Recruitment Support
- Support end-to-end recruitment: coordinate with hiring managers on manpower requirements, assist with drafting, and source candidates via job portals, referrals, and internal databases as needed.
- Assist in screening profiles and coordinating interview rounds with concerned departments.

Requirements: Willingness to extend working hours (late sitting) during peak operational periods, audits, month-end MIS closures, or business exigencies, as per warehouse requirements.

📌 HR Operations (Ponneri)
🏢 PAREKH
📍 Ponneri