ADMIN & HR EXECUTIVE

Company: Crown Rubber Polymers

Location: Gurgaon Sector 47 & Sector 15

Department: HR & Administration

Working Hours: 10:00 AM – 7:30 PM (9 hours working + 30-minute break)

Weekly Off: Sunday

Leaves: 1 leave per month

Holiday: As per company policy

Reporting To: Management

Role Overview :

We are looking for a proactive, disciplined and responsible Admin & HR Executive to manage day-to-day HR and administrative activities, employee attendance, factory monitoring, documentation, compliance, reporting and coordination.

The candidate will act as a link between Management, Factory HR & Admin, Accounts, Security and other departments, ensuring that instructions are followed, tasks are completed on time and accurate information is reported to management.

Key Responsibilities

1. HR Operations

- Manage employee records, joining and exit formalities.
- Maintain daily attendance, leave, absenteeism and overtime records.
- Prepare salary and advance data and coordinate with Accounts.
- Assist with ESIC and other applicable statutory compliance.
- Handle employee-related documentation and queries.
- Maintain HR registers, checklists and records.

2. Factory Monitoring & Security

- Monitor CCTV and employee movement regularly.
- Conduct random headcounts and attendance verification.
- Monitor security guards, visitors and material movement.
- Track inward/outward material movement and reconcile with records.
- Identify and immediately report suspicious activities, unauthorized movement, employee idle time or other irregularities.




- Monitor factory activities after working hours through authorized CCTV/mobile systems.

3. Administration

- Manage office and factory administrative activities.
- Maintain physical and digital company records.
- Coordinate with vendors, banks, government offices and other external parties.
- Support tender documentation and official correspondence.
- Draft professional letters, emails and other communications.
- Coordinate with HR, Accounts, Marketing and other departments.

4. MIS, Reporting & Follow-up

- Prepare daily, weekly and monthly MIS reports and dashboards.
- Provide accurate real-time updates to management.
- Maintain daily HR/Admin checklists and task trackers.
- Track pending tasks and ensure timely completion.
- Immediately escalate key issues and deviations to management.

5. SOP & Process Management

- Develop and maintain SOPs, checklists and systems for HR and Administration.
- Ensure employees follow company procedures and policies.
- Identify process gaps and suggest improvements.

6. Coordination & Accountability

- Follow up on management instructions until completion.
- Coordinate between Head Office, Factory, Accounts, HR, Security and other departments.




- Maintain discipline and confidentiality.
- Take ownership of assigned responsibilities without repeated reminders.
- Visit factory/office as required for HR audits, salary distribution, training and compliance checks.
- Perform additional HR/Admin responsibilities as assigned by management.

Key KPIs Performance will primarily be measured on:

- Accuracy & timely submission of reports
- Attendance and employee-record accuracy
- Timely identification and reporting of irregularities
- Completion of assigned tasks within deadlines
- Follow-up and closure of pending tasks
- CCTV, security and factory monitoring
- HR/Admin documentation and compliance
- Discipline, reliability and ownership
- Real-time communication with management

Qualifications & Experience

- Bachelor's degree is mandatory.
- 2–3 years of relevant experience in HR, Administration, Factory Operations or a similar role.
- Manufacturing/factory experience preferred.
- Minimum 70% academic performance throughout preferred.

Required Skills

- Strong knowledge of HR & Administration.
- Good knowledge of attendance, payroll basics and ESIC.
- Excellent Excel/MS Office skills.
- Good English communication and drafting skills.
- Strong documentation and reporting ability.
- Good CCTV/monitoring and coordination skills.
- Strong follow-up and problem-solving ability.
- High integrity, confidentiality and professionalism.
- Self-driven, proactive and comfortable working independently.

📌 HR & Admin Manager (Gurugram)
🏢 Crown Rubber Polymers
📍 Gurugram