Position Title: Executive Assistant (EA)

Location: Delhi

Industry: Womens Ethnic Wear | Retail | Wholesale | Fashion Business

Reporting To: Director / Founder

Role Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to support the Director in managing daily schedules, business coordination, communication, follow-ups, and the execution of key priorities. The EA will act as a bridge between the Director and internal teams, vendors, customers, and external stakeholders, ensuring smooth operations and timely completion of critical tasks.

Key Responsibilities

1. Calendar & Schedule Management

- Manage the Director’s daily calendar, meetings, appointments, and travel plans.
- Prioritize schedules based on urgency and business importance.
- Coordinate internal and external meeting arrangements.

1. Business Coordination & Follow-ups

- Track ongoing projects across merchandising, sales, production, and retail teams.
- Ensure timely follow-up on pending tasks and commitments.
- Maintain action trackers and daily priority lists.

1. Communication & Stakeholder Management

- Draft qualified emails, WhatsApp communication, and official letters.
- Coordinate with suppliers, distributors, and key customers.
- Handle calls and messages on behalf of the Director when required.

1. Documentation & Reporting

- Prepare meeting notes, Minutes of Meeting (MOM),



and action points.
- Maintain organized records of agreements, vendor details, and key documents.
- Assist in preparing weekly business reports and dashboards.

1. Support in Business Expansion Activities

- Assist in planning new brand launches, exhibitions, and retail expansion.
- Coordinate photoshoots, marketing campaigns, and vendor meetings.

1. Office & Administrative Support

- Manage office coordination, visitor handling, and internal communication.
- Ensure smooth coordination between departments.
- Support personal tasks and confidential assignments as needed.

Required Skills & Competencies
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication.
- High attention to detail and an execution-oriented mindset.
- Ability to work under pressure and meet deadlines.
- Professional discretion and confidentiality.
- Proficiency in MS Excel, Google Sheets, PowerPoint, Email tools, and WhatsApp Business.

Preferred Background
- 3–7 years of experience as an EA, PA, or Business Coordinator.
- Experience in Retail, Fashion, Textile, or Consumer Business is preferred.
- Previous experience working with founders or senior leadership.

Education Qualification
- Graduate or Postgraduate in Business Administration, Commerce, or a relevant field.

📌 Executive Assistant To Director (New Delhi)
🏢 Tejoo Fashions
📍 New Delhi