? Location: CBD Belapur, Navi Mumbai

? Department: Finance & Accounts

? Reporting To: CEO

? Employment Type: Full-Time

? Experience: 5–8 Years

About the RoleWe are looking for an experienced and detail-oriented Manager – Billing to take complete ownership of the billing function across all Veritas locations and clients.

The role will be responsible for managing the end-to-end billing cycle — from collection and verification of operational data and supporting documents to invoice preparation, submission, tracking, reconciliation and resolution of billing discrepancies.

The key objective is to ensure 100% billing completeness, minimum billing errors, timely invoicing, zero revenue leakage and robust control over unbilled revenue, pending POs and client approvals.

Key Responsibilities1. Monthly Billing Management

- Own monthly billing for all clients and locations.
- Ensure invoices are prepared and submitted within agreed timelines.
- Prepare and verify fixed, variable and reimbursement invoices.
- Ensure all services delivered during the month are captured and billed.
- Maintain a monthly billing calendar with defined cut-off dates.

2. Billing Verification & Accuracy

- Verify invoices against agreements, approved commercials, POs, rate cards, operational MIS, supporting documents and client approvals.
- Check quantities, rates, calculations, GST and applicable taxes.
- Ensure correct billing period, location, service description and PO references.
- Maintain a strong maker-checker process to minimise billing errors and credit notes.

3. Logistics & Warehouse Billing Handle and validate billing for:

- Bonded warehouse storage
- Duty-paid storage
- Fixed warehouse charges
- Variable operational charges
- Ex-bond/documentation charges
- Loading and unloading
- Labelling/re-labelling
- Manpower charges
- Electricity and utility reimbursements
- Insurance-related charges
- Customs/excise reimbursements
- Penalties and applicable service charges
- Transportation and other logistics services
- Client-specific additional services

4. PO & Agreement Control

- Maintain client-wise masters of agreements, rates, POs and validity periods.
- Ensure billing rates match approved agreements and POs.
- Track PO utilisation and balance values.




- Identify POs approaching expiry or exhaustion in advance.
- Coordinate with Commercial, Operations and Client teams for revised/additional POs.
- Ensure services are not left unbilled due to missing POs or approvals.

5. Supporting Documentation

- Ensure every invoice has complete supporting documentation before submission.
- Coordinate with Operations and branch teams for timely data and documents.
- Maintain systematic records of invoices, POs, approvals, workings and supporting documents.
- Ensure documents are readily available for client queries, audits and reconciliations.

6. Unbilled Revenue Control

- Prepare and monitor a monthly Unbilled Revenue Report.
- Identify completed services that have not yet been invoiced.
- Track reasons such as pending POs, client approvals, operational data or supporting documents.
- Follow up with responsible teams until closure.
- Escalate long-pending items to management.

7. Client Invoice Submission & Tracking

- Ensure invoices are submitted/uploaded through required client portals and processes.
- Maintain acknowledgement/proof of submission.
- Track rejected or returned invoices and coordinate immediate corrections.
- Coordinate with clients on billing queries and clarifications.

8. Reconciliation & Dispute Management

- Conduct regular client-wise billing reconciliations.
- Investigate differences between Veritas billing and client records.
- Resolve rate, quantity, PO and documentation discrepancies.
- Maintain a Billing Dispute Tracker with ageing and responsibility.
- Minimise credit notes arising from internal billing errors.

9. Cross-Functional Coordination

Work closely with:

- Operations – activity data and supporting documents
- Commercial/Sales – approved rates and commercial changes
- Accounts – invoice accounting, GST and outstanding reconciliation
- Clients – POs, billing approvals and invoice queries
- Management – ageing, unbilled revenue and exceptions

10.



MIS & Management Reporting Prepare and submit monthly Billing MIS covering:

- Total billing – client-wise and location-wise
- Fixed vs. variable billing
- Reimbursement billing
- Unbilled revenue
- Pending POs
- Pending client approvals
- Rejected/disputed invoices
- Credit notes
- Billing completed within cut-off
- Billing ageing and reasons for delay

Any material billing delay or revenue leakage risk must be escalated immediately. Key Performance Indicators (KPIs)Success in this role will be measured through:
- 100% billing completeness
- Billing within agreed monthly cut-offs
- Zero revenue leakage
- 99%+ billing accuracy
- Reduction in credit notes due to internal errors
- Timely closure of unbilled revenue
- Timely identification of PO shortages and expiry
- Reduction in invoice rejections and billing disputes
- Timely monthly reconciliation and MIS submission

Qualification & Experience
- B.Com / M.Com / MBA – Finance preferred
- 5–8 years of relevant billing/accounts experience
- Experience in Logistics, Warehousing, 3PL, CHA or Supply Chain preferred
- Strong knowledge of GST and commercial invoicing
- Experience in high-volume, multi-location billing
- Good understanding of agreements, POs and rate cards
- Strong Microsoft Excel skills
- ERP / Tally / accounting software experience preferred

Key CompetenciesWe are looking for someone with:
- Strong numerical and analytical ability
- Excellent attention to detail
- Strong ownership and follow-up skills
- Ability to identify revenue leakage
- Strong communication and client coordination skills
- Ability to work with multiple branches and operational teams
- Strong documentation and reconciliation skills
- Ability to work effectively under strict monthly deadlines

Why This Role MattersThis is a key finance role with direct visibility to the CEO, responsible for protecting revenue, strengthening billing controls and ensuring timely and accurate invoicing across the organisation.

If you have strong experience in billing, logistics/warehouse invoicing, PO management, reconciliations and revenue control, we would like to hear from you.

? Interested candidates can apply/share their CV with us @ [email protected]

📌 Billing Manager (Navi Mumbai)
🏢 VERITAS LOGISTICS
📍 Navi Mumbai