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- Administration ManagerScope Of WorkPrimary Responsibilities

- Oversee and manage all administrative operations to ensure the smooth functioning of the workplace.
- Lead facilities management, including office infrastructure, security, housekeeping, and maintenance.
- Implement and monitor administrative policies, procedures, and compliance requirements.
- Manage vendor contracts, procurement activities, and administrative budgets.
- Ensure adherence to workplace safety standards and statutory compliance requirements.

Shared Across Functions

- Collaborate with HR for employee engagement initiatives, onboarding support, and workplace arrangements.
- Coordinate with Finance for budgeting, billing, and expense tracking related to administrative functions.
- Support Operations, IT, and other functional teams by providing required administrative and logistical support.

Relationship ManagementInternal Stakeholders

- Department Heads
- HR &
- Finance Teams
- IT &
- Operations Teams
- Senior Leadership
- Employees across all levels

External Stakeholders

- Vendors &
- Service Providers
- Government &
- Compliance Authorities
- Facility Owners / Property Management
- Security Agencies &
- Housekeeping Vendors
- Travel &
- Transport Vendors

Key Result Areas (KRAs)

- Ensure efficient and uninterrupted office operations with high service levels.
- Drive cost optimization through effective vendor management and budget control.
- Maintain compliance with facility, safety, and statutory requirements.
- Enhance employee satisfaction through proactive workplace support.
- Uphold high standards of cleanliness, safety, and office upkeep.




- Ensure timely procurement and effective inventory management of supplies, assets, and equipment.
- Facilitate smooth execution of corporate events, meetings, and administrative initiatives.

Key CompetenciesBehavioral CompetenciesMust Have

- Strong communication and interpersonal skills
- Leadership and team management
- Problem-solving and decision-making ability
- Attention to detail and accountability
- Ability to work under pressure and manage multiple priorities
- Stakeholder management
- High level of integrity and professionalism

Nice to Have

- Creativity
- Developing Others
- Collaboration
- Innovation
- Proactive approach and initiative

Technical CompetenciesMust Have

- Knowledge of facility management processes
- Vendor negotiation and contract administration
- Understanding of workplace safety standards
- Basic knowledge of statutory and compliance requirements
- Budgeting and cost-control skills
- Proficiency in MS Office and administrative tools
- Asset, inventory, and procurement management expertise

Nice to Have

- Knowledge of financial management with a good understanding of taxes and statutory duties
- Hands-on experience with SAP and/or cost booking/management interfaces
- Understanding of controllable cost drivers in the EPC industry

Ideal Candidate Profile

- Experience in Administration, Facilities Management, or Corporate Services.
- Robust vendor management and stakeholder coordination skills.
- Proven experience in budget control, compliance management, and workplace operations.
- Ability to support a dynamic business environment while ensuring operational efficiency and employee satisfaction.

📌 Administration Manager (Ponneri)
🏢 Larsen u0026 Toubro
📍 Ponneri