We are seeking an experienced, qualified, and well-spoken Administrative Executive to be based at our Cochin office. The ideal candidate will be responsible for handling UAE reception calls, managing front office operations, supporting administrative activities, and providing excellent communication support to clients and internal stakeholders.
The candidate should possess strong English communication skills, a pleasant personality, and the ability to manage multiple administrative responsibilities efficiently.
Key Responsibilities
- Handle incoming reception calls from UAE clients and direct them appropriately.
- Professionally interact with clients, visitors, and internal teams.
- Manage front desk operations and maintain a welcoming office environment.
- Schedule meetings and coordinate appointments.
- Respond to emails and general inquiries in a timely manner.
- Maintain office records, files, and administrative documentation.
- Support travel arrangements, courier management,
and office coordination activities.
- Assist with data entry, report preparation, and document management.
- Coordinate with various departments to ensure smooth day-to-day operations.
- Handle general administrative duties as assigned.
Requirements
- Minimum 5 years of experience in Administration, Front Office, Reception, or a similar role.
- Excellent verbal and written communication skills in English.
- Ability to confidently communicate with clients and stakeholders over phone and email.
- Strong interpersonal and customer service skills.
- Good organizational and multitasking abilities.
- Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and manage priorities effectively.
- Mid-career professionals with prior experience in administration and reception functions.