Accountant cum Purchase

Company: Aquaneeta Industries Pvt. Ltd.

Location: Ernakulam, Kerala

Salary: ₹18,000 – ₹25,000 per month

Experience: 1+ years of relevant experience/ Manufacturing

Employment Type: Full time | On-site

About the Role

Aquaneeta Industries Pvt. Ltd. is looking for a detail-oriented and responsible Accountant / Assistant Accountant to manage day-to-day accounting, billing, banking, purchase and inventory accounting, statutory documentation, project accounting, and financial record management.

The ideal candidate should have hands-on experience in Tally, good accounting knowledge, strong documentation skills, and the ability to coordinate with multiple departments.

Key Responsibilities1. Billing & Sales Documentation

- Prepare retail and project invoices.
- Generate delivery notes for customer dispatches.
- Prepare credit notes and debit notes for retail and project divisions.
- Process damaged-stock return billing to suppliers.
- Ensure billing accuracy and proper documentation.

1. Banking & Financial Transactions

- Perform daily bank reconciliation.
- Record bank payment and receipt entries in Tally.
- Prepare and post journal entries for retail and project divisions.
- Record and maintain all business expenses accurately.
- Maintain records related to company investments.
- Maintain complete payment and receipt voucher files.

1. Accounting & Ledger Management

- Prepare daily manufacturing journal entries within the required deadline.
- Perform ledger reconciliation.
- Provide ledger statements to customers and suppliers.
- Prepare age-wise outstanding reports.
- Record interstate and local purchase entries.
- Maintain supplier-wise purchase records.
- Ensure proper and accurate accounting records in Tally ERP.

1. Purchase & Inventory Accounting

- Prepare purchase orders and related documentation.
- Account for materials issued to project technicians.
- Record materials returned by project technicians.
- Maintain proper stock movement documentation.
- Record damaged-stock transfers from main stock to damaged stock.
- Conduct daily physical verification of selected inventory items along with the Stores Department.
- Reconcile project technician cash and stock accounts.

1. Incentive Administration

- Prepare retail sales incentive calculations.
- Prepare project incentive calculations.
- Verify incentive calculations and supporting records.
- Process dealer-counter technician incentive payments.
- Maintain complete incentive records.

1. Statutory Compliance

- Prepare and maintain monthly and quarterly TDS records and returns.
- Process TDS payments.
- Assist with monthly GST return-related activities.
- Maintain ESI, Professional Tax, and salary-related records.
- Ensure statutory documents and records are properly maintained.

1. Documentation & Record Management

Maintain organized and secure records for:
- Purchase files
- Supplier files
- Invoice files




- Manufacturing journal files
- Job card files
- Company asset register
- Important company documents
- Salary records
- Payment vouchers
- Receipt vouchers
- Email communication records

Ensure documents are properly filed, secure, and easily retrievable.
1. Audit & Compliance Support

- Provide accounting records and supporting documents to auditors.
- Maintain complete documentation for internal and external audits.
- Ensure compliance with company accounting procedures.

1. Data Security & Digital Administration

- Perform daily computer and accounting data backups.
- Ensure the safe custody of backup records.
- Maintain the Company's Digital Signature Certificates securely.
- Assist in maintaining Tally and accounting database accuracy and integrity.

1. Reporting & Management Support

- Prepare daily financial and accounting reports.
- Prepare price lists as required.
- Provide financial information and reports to management.
- Support departmental reporting requirements.

1. HR & Administrative Support

- Update employee attendance when required in the absence of HR.
- Prepare final settlement calculations for employees.
- Maintain employee salary and statutory files.
- Assist with administrative tasks assigned by management.

1. Project Accounting Support

- Record and maintain project job cards.
- Maintain project job card files.
- Verify project technician travel expenses.
- Verify retail department travel expenses.
- Maintain complete project-related accounting documentation.

1. Purchase & Inventory Management

- Handle day-to-day purchase activities and maintain proper purchase documentation.
- Prepare Purchase Orders (POs) based on approved requirements.
- Coordinate with suppliers regarding quotations, purchase orders, invoices, deliveries, and pending materials.
- Collect and verify supplier quotations and purchase-related documents.
- Compare purchase prices and assist management in obtaining competitive rates.
- Follow up with suppliers for timely delivery of materials.
- Verify received materials against Purchase Orders, invoices, and delivery documents.
- Record local and interstate purchase entries accurately in Tally.
- Maintain supplier-wise purchase records and outstanding purchase documents.
- Coordinate with the Stores Department regarding material receipts and stock updates.
- Account for materials issued to Project Technicians.
- Record materials returned by Project Technicians.
- Maintain proper documentation for all stock movements.




- Record damaged-stock transfers from Main Stock to Damaged Stock.
- Conduct daily physical verification of selected inventory items along with the Stores Department.
- Reconcile physical stock with Tally and identify discrepancies.
- Reconcile Project Technician cash and stock accounts.
- Maintain proper records of purchase returns, damaged materials, and supplier adjustments.
- Ensure all purchase invoices and supporting documents are properly filed and updated.
- Coordinate with Accounts, Stores, Projects, Production, Service, and Management for purchase and inventory requirements.

General Responsibilities
- Maintain strict confidentiality of company financial and employee information.
- Ensure accounting entries are accurate and completed within deadlines.
- Follow company accounting procedures and applicable statutory requirements.
- Coordinate effectively with Sales, Projects, Stores, Production, Service, HR, and other departments.
- Maintain a clean, systematic, and organized documentation system.
- Safeguard company financial records, documents, and digital assets.
- Identify opportunities to improve accounting and documentation processes.
- Perform other accounting and administrative duties assigned by Management from time to time.

Candidate Requirements
- B.Com / Degree in Commerce or Accounting preferred.
- Minimum 1 year of relevant accounting experience.
- Strong hands-on knowledge of Tally ERP / Tally Prime.
- Good knowledge of accounting principles, ledger management, billing, and reconciliation.
- Experience in purchase and inventory accounting is preferred.
- Knowledge of GST, TDS, ESI, and Professional Tax-related activities.
- Good knowledge of MS Excel and computer applications.
- Strong documentation and record-keeping skills.
- Good communication and coordination skills.
- Ability to work independently and meet daily deadlines.
- High level of accuracy, responsibility, and attention to detail.

Preferred Skills Tally | Accounting | Billing | Purchase Accounting | Inventory & Stock | Bank Reconciliation | Ledger Reconciliation | GST | TDS | Excel | Documentation | Project Accounting

Salary & Benefits

₹15,000 – ₹25,000 per month, based on experience, accounting knowledge, and overall skills.

Opportunity to work across Accounting, Purchase, Inventory, Projects, Banking, Compliance, and Business Operations in a growing organization.

Contact-(phone hidden), [email protected]

Job Types: Permanent, Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits

- Health insurance
- Internet reimbursement

Ability to commute/relocate:
- Vaduthala, Kochi, Kerala: Reliably commute or planning to relocate before starting work (Required)

Education:
- Bachelor's (Preferred)

Experience:
- Accounting: 1 year (Required)
- Tally: 1 year (Preferred)
- total work: 1 year (Preferred)

Work Location: In person

📌 Accountant cum purchase (Vaduthala)
🏢 AQUANEETA INDUSTRIES PRIVATE
📍 Vaduthala