Job Description

Job Description:

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We are seeking a skilled Regional Administration Specialist to join our team at our South Regional Office in Bengaluru.

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This role requires an individual with expertise in managing daily office operations, employee travel management, and overseeing other administrative areas. The ideal candidate should have strong communication skills, problem-solving abilities, and a keen eye for detail to ensure smooth business operations and adherence to company policies.

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Key Responsibilities:

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A) General Administration & Office Management:

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- Oversee daily administrative operations, ensuring the office workplace is well-maintained and fully functional.
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- Manage office facilities, including housekeeping, pantry services, and other day-to-day operations.
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- Coordinate with internal teams and external vendors to ensure smooth office functioning.
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B) Travel Management, MIS & Invoice Tracking:

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- Manage MIS reports and ensure timely, accurate tracking, reporting of administrative expenses & activities.
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- Handle MMT (MakeMyTrip) travel invoicing, including invoice verification, reconciliation, tracking, and timely submission for processing.
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- Coordinate with internal stakeholders and travel vendors to resolve invoice discrepancies and ensure closure within timelines
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C) Vendor & Contract Management:

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- Manage relationships with external vendors, ensuring service quality and cost optimization.
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- Handle contract management, including negotiations, renewals, and compliance.
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- Ensure that all vendor contracts are updated and adhere to company policies and legal requirements.
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D) Communication & Reporting:

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- Act as a representative between the Head Office and Regional Office, conveying timely information effectively.
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- Provide solutions and recommendations to Management on Administrative and other Operational issues.
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- Prepare and present regular reports on administration, travel, and operations to the Management.
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E) Stakeholder Management & Reporting:

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- Coordinate and support Business Meets, Leadership Meetings, ensuring seamless end-to-end arrangements.
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- Partner with internal stakeholders to understand requirements and deliver timely administrative support.
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- Plan and coordinate employee engagement activities and business events, including venue, logistics, vendors, and on-ground execution.
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Skills & Qualifications:

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A) Educational Qualifications:

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- Preferred: Full-Time Bachelor's degree from a recognized institution.
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- Additional certifications in Business Administration, Operations, or Travel Management is a plus.
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B) Experience:

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- Minimum 5-8 years of experience in General Administration, Travel Management, preferably in a corporate setting.
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- Expertise in SAP, MIS, Invoice Tracking, and Vendor Management.
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Key Skills:

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- Excellent communication skills (both written and verbal)
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- Strong problem-solving abilities, able to identify issues and provide solutions in a timely manner.
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- Proven experience in Managing Contracts and Vendor Relations.
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- Expertise in handling Employee Travel (Domestic/ International)
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- Strong organizational and time management skills with the ability to multitask and prioritize responsibilities.
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Note:

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- This is an individual contributor role.
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- Candidate must have completed one year in current organization.
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📌 Regional Administration Specialist - South (Bengaluru)
🏢 Kia India
📍 Bengaluru