Job Description

Hiring: Executive Assistant / Business Operations Manager

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Location: Gurgaon

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Employment Type: Full-Time

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Experience: 1–5 Years

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Reporting To: Founder / Head of the Company

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About the Role

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We are looking for a highly organized, proactive, and responsible Executive Assistant / Business Operations Manager who can work closely with the Founder/Head of the Company and take ownership of the company's day-to-day administrative and operational activities.

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This is a multifunctional role involving finance, accounts, project coordination, HR, client/vendor management, administration, and marketing support. The ideal candidate should be someone who can independently manage multiple responsibilities and ensure that the office and projects run smoothly.

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Key Responsibilities

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- Finance & Accounts
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- Manage day-to-day financial and accounting activities.
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- Maintain records of invoices, payments, expenses, and project accounts.
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- Coordinate with accountants, CA, and other financial consultants.
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- Assist in GST, TDS, and other statutory filings and documentation.
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- Track receivables, payables, and project-wise financial records.
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- Prepare basic financial reports, MIS, and management summaries.
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- Project & Client Coordination
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- Maintain and monitor project accounts and documentation.
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- Coordinate with clients, vendors, contractors, and service providers.
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- Schedule and coordinate meetings, calls, and follow-ups.
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- Track project-related payments, quotations, invoices, and deliverables.
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- Ensure timely communication and follow-up with all stakeholders.
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- Office Administration
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- Handle the overall administrative operations of the office.
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- Maintain important company documents, records, agreements, and files.
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- Coordinate schedules, meetings, appointments,



and official communication.
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- Manage day-to-day requirements of the Founder/Head of the Company.
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- HR & Team Management
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- Assist with recruitment, onboarding, attendance, and employee documentation.
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- Coordinate with employees regarding day-to-day HR requirements.
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- Maintain HR records and support payroll coordination.
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- Assist in creating a structured and productive workplace environment.
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- Marketing Support
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- Coordinate with marketing agencies, freelancers, and vendors.
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- Assist in planning and executing basic marketing activities.
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- Coordinate content, social media, campaigns, and marketing requirements.
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- Support the Founder with business development and marketing-related activities when required.
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- What We're Looking For
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- Strong organizational and multitasking skills.
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- Excellent communication and follow-up abilities.
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- Good knowledge of MS Excel, Word, Google Workspace, and office tools.
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- Understanding of basic accounting, GST, TDS, invoicing, and financial documentation.
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- Ability to coordinate confidently with clients, vendors, employees, and external consultants.
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- High level of confidentiality, responsibility, and professionalism.
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- Ability to work independently and take ownership of tasks.
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- Strong problem-solving and decision-making skills.
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- Attention to detail and ability to manage multiple priorities simultaneously.
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Ideal Candidate

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The ideal candidate is someone who enjoys taking overall ownership, can work closely with the Founder, and is comfortable handling different aspects of a growing business rather than being restricted to a single department.

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If you are someone who can manage accounts, coordinate projects, handle administration, support HR, communicate with clients and vendors, and keep the Founder organized, we would love to hear from you.

📌 Administrative Head (Gurugram)
🏢 NSN Studio Divine
📍 Gurugram