Job Description

Job Summary

n

The Controller of Examination will be responsible for planning, managing, and supervising all

n

examination-related activities of the university. The role involves ensuring the smooth conduct of

n

examinations, result processing, confidentiality, compliance with university regulations, and

n

coordination with academic departments while maintaining high standards of integrity and

n

transparency. The candidate should possess prior experience working in a multidisciplinary university environment, with a thorough understanding of examination systems, academic regulations, and the diverse requirements of multiple disciplines and academic programs.

n

Key Responsibilities

n

Examination Planning & Administration

n

n
- Plan and oversee semester, annual, supplementary, and entrance examinations.
n
- Prepare examination schedules/calendar in coordination with academic departments.
n
- Ensure timely conduct of theory, practical, online, and offline examinations.
n
- Supervise examination logistics, seating arrangements, and invigilation processes.
n

n

Result Processing & Evaluation

n

n
- Monitor answer paper evaluation and moderation processes.
n
- Ensure accurate and timely declaration of examination results.
n
- Coordinate with faculty and departments regarding marks submission and result verification.
n
- Maintain confidentiality and accuracy of examination records.
n

n

Regulatory Compliance

n

• Ensure examination processes comply with university regulations, UGC norms, statutory

n

requirements, and internal policies.

n

• Implement examination reforms and best practices as per academic standards.

n

Team Management

n

n
- Lead and supervise examination department staff.
n
- Allocate duties and monitor departmental performance.
n
- Conduct training and orientation for examination-related procedures.
n

n





Documentation & Record Management

n

• Maintain examination records, confidential documents, transcripts, degree records, and

n

student academic data.

n

• Ensure proper digital and physical record maintenance.

n

Technology & Process Improvement

n

n
- Coordinate with ERP/software teams for examination management systems.
n
- Promote digitization and automation of examination processes.
n
- Ensure data security and confidentiality.
n

n

Student Support & Coordination

n

n
- Address student examination-related grievances and queries.
n
- Coordinate with colleges, schools, departments, and external agencies regarding examination
n

n

matters.

n

Confidentiality & Integrity

n

n
- Maintain strict confidentiality regarding question papers, results, and examination processes.
n
- Ensure fair and transparent examination practices.
n

n

Educational Qualification

n

n
- Master's Degree from a recognized university.
n
- Ph.D. preferred.
n
- Additional qualification in administration or education management will be an added
n

n

advantage.

n

Experience

n

• Minimum 15–20 years of experience in academic administration/examination management in

n

university or higher education institutions.

n

n
- Experience in handling university examination systems and regulatory compliance preferred.
n
- Leadership experience in examination or academic departments is desirable.
n

n

Required Skills

n

n
- Solid knowledge of university examination systems and academic regulations.
n
- Excellent administrative and organizational skills.
n
- Leadership and team management abilities.
n
- Strong communication and coordination skills.
n
- Proficiency in MS Office and Examination ERP systems.
n
- Ability to handle confidential information with integrity.
n

n

Employment Type

n

Full-Time

n

Salary

n

As per university norms and candidate experience.

📌 Controller of Examinations (CoE) University (Mumbai)
🏢 TalBalad
📍 Mumbai