Job DescriptionWe are looking for a seasoned Executive Assistant to become the operational backbone of our leadership office. This is not an entry point into executive support — it's a role for someone who has already mastered it. You've run a global calendar across time zones, kept a boardroom on schedule and been trusted with information that never leaves the room. We want that expertise working for us. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
nQualifications
nRole & Responsibilities:
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Manage complex, multi-time-zone calendars for senior leadership, resolving conflicts proactively and protecting focus timen
Coordinate board and leadership meetings end-to-end — scheduling, materials, logistics, and follow-through on action itemsn




Own meeting cadence and governance rhythm so nothing critical slips through the cracksn
Plan and execute complex domestic and international travel itineraries, including visa processing and forex arrangementsn
Anticipate travel risks and build contingencies so leadership never has to think about logistics mid-tripn
Process and reconcile expenses using SAP, Concur, and EZ-ER, ensuring accuracy and policy compliancen
Manage procurement through iProcurement and coordinate with vendors on contracts, pricing, and service deliveryn
Provide dedicated support to expatriate and international leadership, navigating cross-cultural working styles with easen
Handle confidential business, financial, and personnel information with absolute discretion and sound judgmentn
Plan and deliver leadership offsites, town halls, and corporate events from concept through executionn
Manage vendors, venues, and budgets to deliver polished experience

📌 Executive Assistant Maharashtra
🏢 TRYST IIT Bombay
📍 Maharashtra