Operations & Vendor Manager

Role Description

As an Operations & Vendor Manager, you will be responsible for ensuring that every event moves smoothly from planning to execution.

You will work closely with the founders, creative team, clients and vendors to make sure that what is planned on paper is executed perfectly on-ground.

This is a highly execution-oriented role. You should enjoy being on the field, solving problems, coordinating people and making things happen.

Key Responsibilities
Execution: Prepare checklists, timelines and execution plans; coordinate setup, event flow and dismantling; be present on-ground and own delivery start to finish
Vendor Management: Build and maintain a solid vendor network (décor, florals, lighting, sound, rentals, manpower, etc.); negotiate rates and terms; maintain rate cards and evaluate vendors post-event
On-Ground Problem Solving: Handle last-minute changes calmly, coordinate multiple vendors simultaneously, and keep the client experience smooth even when things go wrong behind the scenes
Cost Tracking: Compare quotations, track expenses and vendor payments, stay within approved budgets
Team Coordination: Brief and coordinate event coordinators, freelancers and vendor teams in office
Process: Maintain SOPs,



checklists and vendor databases; document learnings after every event

We're Looking For Someone Who Is
Extremely organised
Solid at follow-ups
Excellent communicator
Comfortable negotiating with vendors
Able to juggle multiple things at once
Calm under pressure
Proactive and solution-oriented
Detail-oriented
Firm but respectful with vendors
Willing to get hands dirty

Most importantly — someone who takes ownership. If something goes wrong at an event, the mindset should be "How do I solve this?" not "Whose job was this?"

Essentials
Bachelor's degree or equivalent
Prior experience managing vendors and on-ground event execution
Solid communication and negotiation skills
Good knowledge of MS Excel / Google Sheets
Comfortable creating schedules, checklists and trackers
Willingness to work weekends, evenings and extended hours during events, and travel locally for venues/events
Valid driving licence — an advantage

Preferred Background
Event Management
Wedding Planning
Hospitality
Hotel Management
Production / Event Production
Operations
Experiential Marketing
Corporate Events
Banquet / Venue Operations

A formal event-management degree is not mandatory if you have strong hands-on event experience.

📌 Operations And Vendor Manager Mysuru
🏢 Kriya
📍 Mysuru