Job Purpose
The Personal Secretary provides comprehensive administrative, secretarial and organisational support to a senior leader of the organisation. The role acts as the first point of contact for the leader‘s office, manages schedules and correspondence, coordinates meetings and travel, liaises with internal departments and external stakeholders (clients, contractors, government authorities, investors), and ensures the smooth day-to-day functioning of the senior leader‘s office within a dynamic real estate business environment.
Key Responsibilities
Calendar & Meeting Management
- Manage and maintain the senior leader‘s daily calendar, scheduling appointments, meetings, site visits and reviewing priorities to avoid conflicts.
- Organise internal and external meetings, including board meetings, client meetings, project review meetings and site visits; prepare agendas and circulate meeting notes.
- Coordinate with project, sales, legal and finance teams to ensure timely availability of documents and reports required for meetings.

Correspondence & Documentation
- Draft,



proofread and manage incoming/outgoing correspondence including emails, letters and official communication.
- Maintain confidential files and records relating to property transactions, contracts, approvals and legal matters.
- Prepare presentations, reports, MIS summaries and briefing notes for the senior leader as required.
- Ensure proper filing, retrieval and safekeeping of significant documents such as title deeds, agreements, RERA approvals and statutory filings.

Travel & Logistics
- Arrange domestic and international travel including flights, hotels, visas and transport for the senior leader and accompanying team members.
- Prepare detailed travel itineraries and ensure all logistics are confirmed in advance.
- Coordinate site visit logistics to project locations, including transport and on-ground arrangements.

Stakeholder & Client Coordination
- Act as a liaison between the senior leader and

📌 Senior Executive Secretary (Gurugram)
🏢 GGV
📍 Gurugram