Reporting To: Managing Director and Chief Growth Officer

Key Responsibilities

• Manage the Director‘s daily calendar, appointments, meetings, and business commitments.
• Coordinate and schedule internal meetings with department heads, factory management, warehouse management, customers, suppliers, and consultants.
• Arrange and manage online meetings with international customers, suppliers, technology partners, and overseas stakeholders across different time zones.
• Organize offline business meetings, customer visits, vendor meetings, and industry-related events.
• Plan and coordinate the Director‘s travel to the manufacturing facility at Silvassa and the warehouse facility at Bhiwandi, including travel arrangements, accommodation, meeting schedules, and visit itineraries.
• Serve as the primary point of coordination between the Director and the Silvassa factory and Bhiwandi warehouse teams to ensure timely communication and execution of directives.
• Follow up with Production, Quality, Maintenance, Stores, Purchase, Sales, Finance, HR, Logistics,



and Warehouse departments on tasks assigned by the Director.
• Prepare and maintain action trackers for management meetings and ensure timely closure of action points.
• Draft professional emails, letters, presentations, reports, and business correspondence on behalf of the Director.
• Maintain records of agreements, contracts, quotations, customer communications, and confidential business documents.
• Coordinate with clients, suppliers, and business partners regarding meetings, visits, commercial discussions, and project follow-ups as instructed by the Director.
• Prepare meeting agendas, circulate relevant documents, record Minutes of Meeting (MoM), and monitor implementation of decisions.
• Track significant deadlines, renewals, statutory submissions, and key business commitments requiring the Director‘s attention.
• Assist in preparing presentations for management reviews, customer meetings, board meetings, and busine

📌 Executive Assistant (Mumbai)
🏢 Smart Moves Talent Crafters
📍 Mumbai