The HR & Administration Executive will be responsible for managing day-to-day HR activities, employee coordination, office administration, attendance, recruitment support, documentation, and ensuring smooth functioning of the workplace. The candidate will act as a link between employees and management and maintain proper discipline and administrative processes.

- Key Responsibilities

- 1. Recruitment & HiringHandle end-to-end recruitment activities as assigned.
- Prepare and post job openings on suitable platforms.
- Screen resumes and shortlist candidates.
- Schedule and coordinate interviews with management.
- Maintain candidate records and recruitment status.
- Prepare appointment letters, offer letters and other joining documents.
- Coordinate employee joining and induction formalities.

- 2. Employee ManagementMaintain employee personal and employment records.
- Maintain attendance, leave and late-coming records.
- Monitor employee punctuality and discipline.
- Handle employee queries and coordinate with management for resolutions.
- Maintain employee documentation and HR files.
- Coordinate employee confirmation, probation and exit formalities.
- Maintain proper records of employee warnings, notices and other HR communications.

- 3. Payroll & Attendance CoordinationPrepare monthly attendance data for salary processing.
- Coordinate with the accounts/payroll team regarding salary inputs.
- Track overtime, leave,



deductions and other employee-related information.
- Maintain accurate monthly HR records.

- 4. Office AdministrationManage day-to-day office administrative activities.
- Coordinate office supplies, stationery and other requirements.
- Maintain office records and important documents.
- Coordinate with vendors, service providers and maintenance staff.
- Ensure proper office housekeeping and workplace discipline.
- Assist management in implementing office policies and procedures.

- 5. Company Policies & ComplianceAssist in preparing and implementing HR policies.
- Ensure employees follow company rules and regulations.
- Maintain proper HR documentation and records.
- Assist management in handling disciplinary matters.
- Keep track of statutory and labour-related documentation as required.

- 6. Employee CommunicationCommunicate company policies, notices and announcements to employees.
- Coordinate meetings, training sessions and employee activities.
- Maintain qualified communication between employees and management.
- Address routine employee concerns and escalate important matters to management.

- 7. HR Documentation & ReportingMaintain updated employee databases and HR files.
- Prepare regular HR and attendance reports for management.
- Maintain records of recruitment, joining, leave, attendance and exits.
- Prepare letters, notices and other HR-related documents as required.

📌 HR And Admin Officer (Mumbai)
🏢 Mac Traders
📍 Mumbai