Administrative Officer – School

1. Position Details

Position: Administrative Officer

Department: School Administration

Reports to: Principal / School Management

Duties : General Administration in School

2. Job Purpose The Administrative Officer is responsible for the effective and smooth functioning of the school's administrative operations. The role involves managing office administration, staff coordination, student-related administrative activities, records, facilities, vendors, financial documentation, and compliance requirements while ensuring that school policies and procedures are properly implemented.

3. Key Responsibilities

A. General Administration

Manage the day-to-day administrative activities of the school.

Ensure the school office functions efficiently and professionally.

Implement administrative policies, procedures, and instructions issued by the Management and Principal.

Coordinate with teaching, non-teaching, transport, housekeeping, security, and other departments.

Maintain proper communication and coordination between departments.

Handle administrative issues and escalate important matters to the Principal/Management when required.

B. Staff Administration

Maintain attendance, leave records, duty schedules, and other administrative records of staff.

Coordinate staff-related administrative requirements.

Assist in recruitment, joining formalities, documentation, and induction of non-teaching staff.

Monitor punctuality, discipline, and adherence to administrative procedures.

Support the Principal in staff meetings, notices, circulars, and internal communications.

C. Student Administration

Maintain student records and administrative documents.

Coordinate admission-related documentation and enrolment procedures.

Support examination, school events, meetings, functions, and other programmes.

Coordinate with parents regarding administrative matters when required.

Ensure proper maintenance and confidentiality of student information.

D. Finance & Documentation

Maintain administrative bills, vouchers, invoices, purchase records, and supporting documents.

Verify vendor bills and supporting documents before submission for approval/payment.

Coordinate with the Accounts Department regarding administrative expenses and payments.

Monitor administrative expenses and maintain proper documentation.





Ensure that financial records under the administrative function are accurate and complete.

E. Procurement & Vendor Management

Obtain quotations and coordinate procurement of office and school requirements.

Coordinate with approved vendors and service providers.

Verify delivery of materials and services against approved requirements.

Maintain vendor records, agreements, invoices, and related documents.

Monitor the quality and timely delivery of services.

F. Infrastructure & Facilities

Monitor the cleanliness, maintenance, safety, and general condition of school facilities.

Coordinate maintenance and repair works.

Supervise housekeeping, security, transport, and other support services as assigned.

Report infrastructure or safety issues to the Principal/Management and follow up until resolution.

Maintain records relating to maintenance and facility services.

G. Transport Administration

Coordinate school transport operations and related administrative activities.

Monitor vehicle schedules, routes, driver/attendant documentation, and service requirements.

Verify transport-related bills and supporting documents.

Coordinate with transport vendors and ensure timely resolution of operational issues.

H. Compliance & Records

Ensure administrative records are maintained accurately and systematically.

Support the school in meeting applicable statutory, regulatory, and institutional requirements.

Maintain licences, certificates, agreements, registers, and other official documents as assigned.

Ensure confidential information and official records are properly protected.

I. School Events & Programmes

Provide administrative support for school functions, meetings, workshops, celebrations, examinations, and special programmes.

Coordinate logistics, materials, vendors, transportation, seating arrangements, and other requirements.

Ensure activities are properly planned and executed within the approved budget and timelines.





4. Accountability The Administrative Officer is accountable for:

Efficient and timely completion of administrative activities.

Accuracy of records, bills, reports, and documentation.

Proper coordination among departments and service providers.

Compliance with school policies and management instructions.

Effective utilisation of administrative resources.

Timely reporting of discrepancies, operational issues, and risks to the Principal/Management.

Maintaining confidentiality and professional conduct.

5. Required Skills & Competencies

Strong administrative and organisational skills.

Good communication and interpersonal skills.

Ability to coordinate multiple departments and activities.

Good knowledge of MS Office/Google Workspace and administrative software.

Basic understanding of financial documentation and vendor management.

Problem-solving and decision-making skills.

Ability to maintain accurate records and follow up on pending tasks.

Leadership and team-management abilities.

High level of integrity, accountability, and confidentiality.

Ability to work under pressure and meet deadlines.

6. Educational Qualification & Experience

Qualification: Bachelor's degree in Administration, Business Administration, Commerce, or a relevant field.

Experience: Preferably 3–5 years of experience in school administration, educational institutions, office administration, or a similar role.

7. Key Performance Indicators (KPIs)

Timely completion of administrative tasks.

Accuracy and completeness of records and documentation.

Timely verification and processing of bills and administrative documents.

Effective coordination between departments.

Vendor/service quality and timely issue resolution.

Compliance with school procedures and statutory requirements.

Efficient management of school facilities and support services.

Reduction of administrative errors and discrepancies.

Responsiveness to staff, students, parents, and management.

Overall efficiency and accountability in administrative operations.

Work Location : Krishnagiri

School Campus : Matric & CBSE

Pay: ₹25,000.00 - ₹35,000.00 per month

Perks

- Cell phone reimbursement
- Food provided
- Leave encashment
- Paid sick time

Work Location: In person

📌 Wanted Administrative Officer (Krishnagiri)
🏢 Sri Vijay Vidyalaya Group of Institutions
📍 Krishnagiri